Administrator, Communications

Summary
Defence Construction Canada (DCC) is looking for an organized and energetic Administrator for its Communications department. If you thrive on a busy, high-performing team with colleagues who motivate you to be at your best—and where your organizational and multitasking skills set you apart—we want to hear from you.

Location: Hybrid work environment; 2 days a week in the Ottawa office

What you bring
DCC's Communications department is an energetic group of professional communicators looking for its next business support champion. You will excel at keeping a busy team organized and supporting senior leaders. As the successful candidate, you bring to the role relevant experience in essential business management functions such as budget forecasting, monitoring and reporting; researching and writing reports to support Director presentations; managing complex, integrated production schedules for multiple, concurrent creative projects of varying scopes and administering the Department's HR transactions. 
Our team operates like a creative agency within DCC, offering support to different business units within the organization. We need an organized administrator to maintain effective processes and tools and keep everything on track. Your attention to detail, analytical thinking and creative problem solving, combined with your maturity to engage comfortably with senior leadership when appropriate, make you the ideal candidate.
You will be responsible for ongoing record management, maintaining team calendars, processing invoices and time entry, flow of HR documentation, tracking staff training schedules and project coordination. In this role, you will have the opportunity to grow your professional profile by learning and providing support to diverse communications functions on the team.

Your opportunity and responsibilities
As Administrator, Communications, you will show initiative in providing administrative and budgeting support to the Director, Communications and the Communications Business Partner, and in supporting the delivery of a range of dynamic projects for a vibrant Crown corporation. Among other activities, you will:

• Provide daily office management and general administrative support, including: 
  o    Maintaining records, filing and tracking systems
  o    Tracking budget expenditures, accruals and timesheets
  o    Preparing presentation packages for director meetings
• Research and write Communications-related briefing notes; and meeting minutes
• Support the Communications Business Partner with ongoing client projects
• Oversee internal client relations, including keeping stakeholders up to date on schedules and working on peer-to-peer projects
• Manage merchandise inventory for tradeshows and events 
• Perform human resources administrative functions for the communications team (e.g. prepare onboarding schedules, manage administration of onboarding, prepare time-entry, track and manage team IT needs)
• Provide support for diverse communications functions such as digital media.

Your skills, experience and fit with our organization
DCC's next Administrator, Communications comes with experience and skills such as:

• Minimum: college diploma in administration, media, communications, marketing or a related field with four years' relevant experience, or the equivalent
• Preferred: university degree in one of the above fields; membership in the Association of Administrative Professionals or International Association of Business Communicators; completion of a Canadian Certified Administrative Professional program; Project Management Professional designation; business/office management experience. 
• Proficiency with project management 
• Experience with administrative and accounting systems (experience with Adaptive Insights is an asset.)
• Experience in customer service
• Technically proficient and able to learn and adapt to new systems and software quickly

Meet the team
Join a collaborative communications team that works like an in-house agency, supporting a variety of business units and projects. As our group adapts to new priorities, you'll be part of a creative, supportive environment focused on achieving results. Here, you can grow your skills, help shape DCC's mission, and enjoy a strong culture where people know they are valued—as reflected in our 93% employee retention rate and our recognition on the Forbes' list of Canada's Best Employers in 2022.

Check out your benefits
Working with us offers excellent opportunities for growth and advancement—and entitles you to one of the job market's best benefits packages valued at between 25 and 30% of your salary.

Your package includes:

Health and Wellness
o    100% employer-paid annual sick leave, and health and dental premiums
o    $400 wellness allowance to help cover expenses such as a gym membership
o    $1,500 for mental health services on top of regular $1,500 paramedical coverage
o    Telus Virtual Health Care and $750 Health Care Spending Account for some expenses not covered under provincial plans

Home and Family
o    Life, accidental-death, and short-term disability insurance
o    Enhanced inConfidence employee and family assistance program
o    Maternity and parental leave top-up plan to 93% of regular gross earnings for up to 37 weeks
o    Flexible workplace options, including $400 allowance every two years, to support working from home

Leave and Retirement
o    Public-service pension
o    Comprehensive vacation and other paid-leave plans, along with deluxe travel benefit plans

Contribute to our diverse and inclusive workplace
In our workplace, we want to ensure that everyone has a voice and can be their authentic self. We encourage applications from all people, including women, people of colour, Indigenous people, persons with disabilities, visible minorities and members of the 2SLGBTQI+ communities. We also welcome applications from those who are not Canadian citizens, yet who are eligible to work in Canada and have at least five years of verifiable background information in Canada. And we consider all requests for accommodation based on a medical contraindication, religion or another prohibited ground for discrimination under the Canadian Human Rights Act. Should you require accommodation, please email -

We are Defence Construction Canada
DCC is a Crown corporation of the federal government. Since 1951, we have provided contracting, infrastructure and environmental services to help build and maintain facilities for Canada's armed forces. Our projects range widely—dockyards and control towers, community centres and accommodation facilities, roads and water systems. Our Client-Partners are the Department of National Defence and the Communications Security Establishment.

How to apply?
To be considered for this position, please submit a recent resume detailing your experience in providing administrative leadership and project coordination, and a cover letter. Please use the cover letter to tell us about a recent business success that would not have happened without your support. How were you able to save the day for your colleagues?