Payments Accountant

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Working at Fanshawe College

Fanshawe College is committed to the principles of hybrid work and may offer this option to employees whose work can be performed in an alternate location, without adverse impact to the operations of the College, inclusive of our Student and Staff experience. Confirmation of hybrid work options available to you will be clarified upon hire and may be subject to change based on the duties required of your position. Successful candidates will be required to perform work within Ontario and must be available to work on campus, as required.

Posting Closing Date:

November 12, 2025

Campus Location:

London, ON

Department:

PAP1 Payment Services

Employment Group:

Support

Pay Details:

$31.05 Hourly

Worker Sub-Type:

Fixed term (Fixed Term

Time Type:

Full time

Remote Type:

Hybrid

Contract End Date:

May 17,

Hours of Work per Week:

Job Description:

Note: This is a Temporary Full-Time position for 6 months from date of hire.

Payband: This position is paid at Payband F.

Hours: Monday to Friday, 8:30 a.m. to 4:30 p.m.

Position Summary:

The incumbent completes accounting processes required to reconcile the College's payables sub-ledger, creates journal entries, transmits e-cheques bank files and processes bank payment files electronically to bank while maintaining internal controls over the College's accounts payables.

Duties & Responsibilities:

• Accounts Payable Operations: Produces paper and electronic cheques, initiates wire payments, and prioritizes requests based on payment terms, cash flow, and bank processing requirements.

• Bank File and Payment Integrity: Transmits bank files electronically, monitors payables using positive pay and payee match functions, and responds to bank inquiries and payment issues

• Payment Scheduling and Optimization: Collaborates with the Payment Coordinator to manage schedules for various payment types and implements strategies to improve purchasing card and EFT usage

• Invoice and Expense Review: Receives and reviews supplier invoices and expense reports, ensuring compliance with college policies and identifying variances for follow-up

• Purchasing Card Oversight: Posts purchasing card expenses and ensures data integrity by monitoring adherence to GAAP and correct account coding

• Audit and Reconciliation: Conducts regular bin audits and prepares journal entries to reconcile departmental and college accounts

• Sub-Ledger and Financial Compliance: Ensures accurate and timely transaction recording, reconciles sub-ledgers to the general ledger, and processes adjustments in line with GAAP and CFIS guidelines

• International Payments and Support: Initiates international wire payments, supports AP entry, and communicates with the International Office regarding payment discrepancies and overpayments

• Other Duties as Assigned

Qualifications:

• Post-secondary 3 year diploma/degree in Accounting;

  Equivalent related disciplines may be considered

• Minimum 3 years' experience in an Accounting or Accounts Payable department within a multi-faceted organization (or commensurate with a medium to large sized public sector organization)

• Equivalent combination of education and experience may be considered

• Experience gained as a team player in a service-oriented office environment

• Experience using computerized financial systems, databases, and Microsoft Office including Excel and Word

• Experience with Workday or other similar ERP system would be an asset

• Experience in an educational or public sector environment an asset

• Excellent organization and communication skills and ability to meet deadlines

• Demonstrated ability to work independently

Educational Credentials

While transcripts are not required for the interview, they are mandatory as a condition of employment.

Equity, Diversity and Inclusion

Fanshawe College is an equal opportunity employer. We are committed to equity, value diversity, and welcome applicants from diverse backgrounds.

Accommodation

Fanshawe College provides accommodations to job applicants with disabilities throughout the hiring process. If a job applicant requires an accommodation during the application process or through the selection process, the hiring manager and the recruiter leading the recruitment will work with the applicant to meet the job applicant's accommodation needs. Accommodation requests per the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act can be emailed to:

Land Acknowledgement

Fanshawe College would like to acknowledge and honour the Anishinaabe, Lotinuhsyuní and Lenape people of southwestern Ontario as the traditional owners and custodians of the lands and waterways where Fanshawe College is located.

We thank all applicants for their interest; however, only those chosen for an interview will be contacted.

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