Executive Assistant to Economic Development

ABOUT WILLIAMS LAKE FIRST NATION (WLFN)

The Williams Lake First Nation (WLFN), or the T'exelcemc (people of WLFN) have belonged to the Secwepemc (or Shuswap) Nation for over 6500 years. Today, the WLFN community includes a growing population of over 800 registered members who live on reserve in Sugar Cane, in nearby Williams Lake, BC, and across the globe. 

We are Culturally Centered, Future Focused. WLFN provides staff with an excellent benefits package, RSP matching up to 8%, 3 weeks' vacation upon completion of probationary period, and many other benefits. 

Deadline for Applications: Thursday, December 12th at 4:00pm.

POSITION

Reporting to the Director of Legal and Corporate Services. The Executive Assistant will provide critical high-level administrative support to the Director of Legal and Corporate Services as well as the department staff.

Employment Type

Term position, Full-Time (35 hours per week).

Probation Period

3 months from the date of hire.

Education Required

Certificate in Business Administration or a related field or an equivalent combination of training, education.

Experience Required

•  Minimum 3 years' experience in office administration.
  

Overtime Status

Non-exempt

DUTIES & RESPONSIBILITIES

Executive Assistant to Economic Development:

• Coordinate day-to-day operations, functions, and services of the Economic Development department.
• Provide sophisticated calendar management for the Director of Legal and Corporate Services.
• Prioritize inquiries and requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth day-to-day engagements.
• Oversee and participate in the coordination, preparation, and distribution of all departmental matters.
• Complete a wide variety of administrative tasks that facilitate the Director of Legal and Corporate Services' ability to effectively lead the organization, including assisting with special projects; designing and producing complex documents, reports, and presentations; collecting and preparing information for meetings with staff and outside parties; composing and preparing correspondence; maintaining contact lists; making travel arrangements; and completing expense and mileage reports.
• Manage credit card reconciliations for the Director of Legal and Corporate Services.
• Assist in the selection of vendors and purchase equipment, services, and supplies necessary for the operation of the organization.

Knowledge 

• Knowledge of the Williams Lake First Nation community, traditions, teachings, culture, protocols, and practices.
• Proficient use of information technologies (computers, mobile devices, etc.), including Microsoft Office Suite, presentation development tools, online education programs, and social media channels.

Skills & Abilities

• Must be highly efficient with the ability to manage several diverse tasks, activities, and projects at the same time.
• Resiliency to handle shifting priorities and maintain demeanor in high-intensity situations; ability to operate independently; detail-oriented.
• Ability to be flexible and take an optimistic approach to work; able to anticipate and handle challenging situations.
• Exceptional customer service skills.
• Excellent verbal and written communication skills with strong analytical and problem-solving skills.
• Strong interpersonal skills, very good judgment, and strong initiative.
• Ability to recognize opportunities for improvement and efficiency.
• Operates as part of a team and is flexible about the boundaries and functions of the job.
• Maintains professionalism in all circumstances.
• Recognizes and respects all cultural diversity and understands the Indigenous culture.

Preference will be given to those of Aboriginal Ancestry - per Section 16(1) of the Canadian Human Rights Act.

We thank all those individuals who applied. Given the large number of applicants we receive for our job postings, only those selected for an interview will be contacted.

Are you interested in relocating but want to know more about why you should make the move to the Cariboo? Learn more here Make the Move - Cariboo Regional District )