Executive Assistant

3 days ago

Golden Lake, Canada Algonquins of Pikwakanagan First Nation Full time

**Position Summary**:
To provide executive/administrative services and assistance to the Manager, AOPFN Limited Partnership in all matters pertaining to the day-to-day operations and management of the AOPFN Limited Partnership. To provide executive/administrative assistance in meeting the established goals and objectives of the AOPFN Limited Partnership.

**Duties & Responsibilities**:

- Assisting with the development of correspondence, reports, and memos.
- Reviewing incoming correspondence and responding to routine inquiries; delegating as appropriate for action.
- Plans, organizes, and maintains a records management system for correspondence, minutes, resolutions, and proceedings pertaining to the Administration’s programs and employee benefits.
- Oversees the Manager’s schedule, planning, and execution of all arrangements necessary for the preparation of meetings and appointments as requested by the Director.
- Analyze incoming and outgoing memoranda, submissions, and reports; direct follow-up and maintain central filing.
- Establishes procedures and routines to ensure information flows with the AOPFN Limited Partnership and AOPFN Administration
- Develops and maintains an efficient filing system and computerized information system. Ensures all staff leave benefits, travel, and overtime are kept current and accurate.
- Establish regular meetings with departments for check-ins and procedure updates.

**REQURIEMENTS**:
**Successful completion of post-secondary Certificate or Diploma in the administrative field or;**

**Successful completion of secondary education with a minimum of 5 years of relevant experience in an administrative field.**

**How to Apply**
- Cover Letter
- Current Resume

**Submit to**:
Human Resources Department Algonquins of Pikwakanagan First Nation 1657A Mishomis Inamo, Pikwakanagan, Ontario, K0J 1X0

**Subject Line: Executive Assistant**

**Application Procedure**:Interested persons must submit a resume demonstrating that they meet the requirements outlined and the names and day contact telephone numbers of three (3) professional references.

a) the qualified indigenous person who is an Algonquin; then to,

b) the qualified indigenous person; then to,

**Interviews**:Interviews will be conducted in-person or virtually by Teams Meeting. AOPFN has the right to shortlist for interview/assessment purposes of the five (5) most qualified persons and typically establishes an eligibility list.

**Employee Benefits**:

- Pension Plan for Perm
- Paid Sick Days
- 4% Vacation
- Holiday Shutdown
- 14 Provincial and Federal Statutory Holidays
- Half days on Fridays prior to holiday Mondays
- Health Spending Account (Dental, Vision, Perscriptions, etc.)
- Milestone Recognitions & Rewards

AOPFN is also committed to developing inclusive, barrier-free selection processes and work environments. If contacted in relation to a job opportunity or testing, you should advise the recruitment representative in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.

**Job Types**: Full-time, Permanent

Pay: From $51,259.00 per year

Additional pay:

- Overtime pay

**Benefits**:

- Dental care
- Extended health care
- On-site parking
- Paid time off
- Vision care

Flexible language requirement:

- French not required

Schedule:

- Day shift
- Monday to Friday

Work Location: In person

Application deadline: 2025-01-03

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