Accounts Payable Administrator

Position Type: Full-time

Department: Finance

Work Location: Markham, Ontario

Work Hours: Monday to Friday, Standard Business hours

Work Arrangement:      Hybrid

A proudly Canadian company, Sentrex Health Solutions is a fully integrated specialty distributor and patient support provider for pharmaceutical manufacturers, physicians, and their patients. We provide innovative solutions focused on ensuring patients have access and the support they need to maximize their treatment outcomes. We do this through strategic distribution models and patient support programs that are backed by powerful, integrated technology, a dedicated in-house creative agency, and experienced, cross-functional teams. Our core capabilities include Specialty Pharmacy Services, Customized Solutions for Warehouse, Wholesale & Distribution, Patient Support Programs, Strategic Creative Services as well as HCP & Clinic Services.

Come and join our team But first, let us tell you why we love working here:

• We are 100% Canadian with locations across the country
• State-of-the-art facilities to provide high-quality products and services
• The opportunity to be a part of a winning, high-performing team
• Collaborative, engaging workplace culture – we are passionate about our people
• Flexible working environment that promotes a healthy work-life balance
• Diverse and inclusive culture where your talent and commitment to excellence is welcomed and valued
• High-growth environment that provides opportunities for learning and growth supported by our Employee Development Program and industry-leading, in-house corporate training offered throughout the year

The Opportunity:

The Accounts Payable Administrator oversees complex and high-volume payables activities and ensures the accuracy, integrity, and efficiency of the accounts payable function. This role serves as a subject-matter expert within the shared services team, optimizing processes, and ensuring strong internal and external relationships. The AP Administrator plays a key part in month-end close, compliance, and continuous improvement initiatives.
Supporting the Accounts Payable team and the Sr Manager of Finance Shared Services, the Accounts Payable Administrator position manages and coordinates the account payable activities for all divisions of Sentrex.

 A Day in the Life (What you will do here):

Invoice & Payment Processing

• Receive, review, and verify invoices for accuracy, and compliance with company policies.
• Enter and process invoices in the internal document management system.
• Support the weekly payment runs, including electronic transfers, checks, and other payment methods.
• Resolve discrepancies or issues related to invoices, purchase orders, and payment approvals.
• Review the import files to verify data accuracy, duplicates, update missing or incomplete information and import into the financial system.

Vendor Management

• Respond to vendor inquiries regarding payments, account status, and invoice issues.
• Evaluate vendor accounts and recommend process improvements for invoice submission and payment efficiency.

Month-End Support

• Assist with month-end duties, including accruals, reconciliations, aging review, and variance analysis.
• Prepare reports on AP activity, aging schedules, and AP metrics.
• Support audits by providing documentation and answering questions as needed.

Process Optimization & Compliance

• Identify and implement process improvements to enhance efficiency, accuracy, and control within the AP function.
• Promote best practices in invoice processing, document management, and system utilization.
• Ensure compliance with accounting standards, tax regulations (HST
• /GST), and internal policies.
• Assist in system upgrades, automation initiatives, and workflow enhancements.
• Assist with other duties as assigned by the manager

 What you need to ensure you are set up for success:

• Experience working in a high-volume or multi-entity environment is an asset.
• Strong experience with an ERP or document management system.
• Preferred 3+ years of experience in an Accounts Payable role or similar.
• Accounting diploma or equivalent required.
• Excellent written and verbal communication skills.
• Advanced knowledge of accounts payable processes, controls, and accounting principles.
• Exceptional attention to detail with strong organizational and prioritization skills
• Strong team player and works well under pressure to meet tight deadlines.
• Ability to work independently and with minimal supervision - Quick learner / self-starter.
• Proficiency with Microsoft Office (Excel, Word, Outlook)
• High degree of accuracy.
• Be flexible and able to effectively work with the team and adapt to change in a positive manner.
• Knowledge of Sage & Emburse systems an asset

What makes you a great fit for this team: 

• Your commitment to providing a high level of service to your internal and external clients.
• You are highly adaptable with a track record of success during times of growth and organizational change.
• You have a proven track record of developing trust and influence at multiple levels.
• You demonstrate an impactful and candid communication style.
• You have exceptional organizational skills with the ability to build effective working relationships with colleagues, management, and stakeholders. 

Why join Sentrex?

We value our employees Our permanent full-time employees are provided with a:

• Competitive Salary and generous vacation entitlement
• Wellness Program (5 paid days off for your well-being)
• Paid Sick Days
• Competitive Benefits Package including Dental & Extended Health Benefits, AD&D, LTD & Employee/Dependent  Life Insurance
• RRSP Matching Program
• Employee & Family Assistance Program

Sentrex Health Solutions is proud to be an equal opportunity employer demonstrated by our commitment to diversity, inclusion, belonging, equity, and accessibility. We provide a safe space for all team members to express their individuality within our corporate culture.

We encourage you to apply and accept all applications.  We realize that not every candidate will meet every single desired qualification.  If your experience looks a little different from what we have identified and you think you can bring value to the role, we would love to learn more about you

Accommodations can be made available upon request for those candidates taking part in the selection process.