SECRETARY - Central Intake

9 hours ago

Whitby ON LN S, Canada Ontario Shores Centre for MHS Full time $45,000 - $65,000 per year

JOB DESCRIPTION

The Ontario Shores Centre for Mental Health Sciences requires an experienced Secretary to provide a range of administrative, secretarial, data analysis, customer service and word processing services to the Central Intake department within the Integrated Community Access Program (ICAP).

The Central Intake secretary responsibilities include (but are not limited to): Processing intake information, account creations, responding to telephone inquiries, responding to routine inquiries; coordinating and booking appointments, maintaining multiple calendars; compiling statistical information and maintaining databases; composing and responding to correspondence; taking and processing of minutes; ordering of office supplies; filing, sorting mail, updating resource material, photocopying, liaising with community agencies and assisting with preparation for projects, workshops or conferences.

Please Note: All Secretaries, within the ICAP program, must have the ability to work in any area of Ontario Shores as staffing needs dictate and will be required to provide intermittent coverage to other outpatient areas.

Requirements:

  • 3 years secretarial experience in a hospital or medical clinic environment.
  • Secretary/Medical Office Administration Diploma strongly preferred
  • Knowledge of office procedures and guidelines
  • Knowledge of Mental Health Act and Public Hospitals Act.
  • Basic to Intermediate Microsoft Office Suite computer skills and intranet knowledge.
  • Proven ability to work effectively as part of a multidisciplinary team
  • Proven excellent interpersonal skills and effective oral/written communication skills.
  • Must have excellent grammar, punctuation, spelling and proofreading skills.
  • Demonstrated excellent organizational, time management, prioritization, analytical, problem-solving, and conflict resolution skills.
  • Demonstrated planning and coordinating abilities.
  • Demonstrated ability to work with minimal supervision.
  • Ability to perform the physical demands of the position.
  • Proven good attendance record with the capability of maintaining this same standard.
  • Variable hours may be required (occasionally) due to program needs.
  • Experience in a mental health environment an asset.
  • Experience with Meditech 6.0 and community wide scheduling strongly preferred

Link to OPSEU Wage Table-This position is part of the OPSEU bargaining unit

Job Posting Closing: November 25th , 2025 at midnight. Please note any job applications after the closing date will not be considered.

This is a 6 months contract.

Number of Vacancy 1

  • SECRETARY - Central Intake

    17 hours ago

    Whitby, Ontario, Canada Ontario Shores Centre for Mental Health Sciences Full time $50,000 - $70,000 per year

    Job DetailsDescriptionJOB DESCRIPTIONThe Ontario Shores Centre for Mental Health Sciences requires an experienced Secretary to provide a range of administrative, secretarial, data analysis, customer service and word processing services to the Central Intake department within the Integrated Community Access Program (ICAP).The Central Intake secretary...

  • (TEMPORARY FULL TIME) REGISTERED NURSE 3

    3 weeks ago

    Whitby, Canada Ontario Shores Centre for Mental Health Sciences Full time

    (TEMPORARY FULL TIME) REGISTERED NURSE 3 - CENTRAL INTAKE Join to apply for the (TEMPORARY FULL TIME) REGISTERED NURSE 3 - CENTRAL INTAKE role at Ontario Shores Centre for Mental Health Sciences The Integrated Community Access Program is seeking a Registered Nurse 3 (Community Mental Health Nurse), reporting to the Clinical Manager of Admissions and Bed...

  • RN3: Central Intake

    3 weeks ago

    Whitby, Canada Ontario Shores Centre for Mental Health Sciences Full time

    A mental health facility in Durham Region is seeking a Registered Nurse 3 for crisis intervention and central intake services. The role involves assessing mental health needs, coordinating referrals, and providing patient support. Candidates must have significant psychiatric experience and a current nursing certificate. This is a full-time position with...

  • Central Intake Clinician

    2 days ago

    Bristol Cir, Oakville, ON LH P, Canada Halton Healthcare Full time $46,004 - $59,937 per year

    Company Description Halton Healthcare's vision of Exemplary patient experiences, always, goes beyond just the patient experience; it has shaped our entire culture and remains at the core of every interaction in our organization, from our patients & families to our staff, physicians and volunteers.  We believe in exemplary PEOPLE experiences alwaysAt Halton...

  • Diversion and Central Intake Manager

    14 hours ago

    Mississauga, ON LW E, Canada Our Place Peel Full time $80,000 - $120,000 per year

    Organization Overview:Our Place Peel is a growing, community-based, non-profit charitable organization that is focused on providing shelter and outreach support for homeless and disadvantaged youth in the Peel Region. We are a leading organization recognized in the community for our commitment to providing youth in need with a safe environment and access to...

  • (TEMPORARY FULL TIME) REGISTERED NURSE 3

    2 weeks ago

    Whitby, Canada Ontario Shores Centre for Mental Health Sciences Full time

    Job Details The Integrated Community Access Program is seeking a Registered Nurse 3 (Community Mental Health Nurse), reporting to the Clinical Manager of Admissions and Bed Utilization. Responsibilities Provide a coordinated, extended‑hours service integrating crisis intervention, central intake services, and outbound call centre. Triage all referrals...

  • OSP Intake Worker

    7 days ago

    Hamilton, ON LN A, Canada St. Joseph's Healthcare Hamilton Full time $40,000 - $70,000 per year

    Position DetailsPosting #: 32932Department: Ontario Structured Psychotherapy (OSP) ProgramEmployee Type: Temporary, Part TimeIf Temporary, Number of Weeks: 26Union: OPSEUOpenings Remaining: 1ScheduleWork Days: Monday to FridayTime of Day: Days, Afternoons, EveningsShift: 7.5 hourShift Start: Hours are subject to change based on operational requirements.This...

  • medical secretary

    7 days ago

    Hamilton, ON LS S, Canada McMaster University Full time $45,000 - $70,000 per year

    Regular/TemporaryRegularJob TitleMEDICAL SECRETARY (II)Job ID73017LocationJuravinski HospitalOpen Date11/20/2025Job TypeLimited Term (>12 months)Close Date12/03/2025Employee GroupUnifor Unit 1, StaffFavorite JobDepartmentSurgerySalary Grade/BandGrade 5Salary Range$ $34.04 (hourly)Contract Duration13.7 MonthsHours per Week35Posting DetailsSchedule8:30 am to...

  • Medical Secretary

    15 hours ago

    Thunder Bay, ON PA W, Canada Hand and Upper Limb Clinic Full time $7,200 - $9,600 per year

    We are currently seeking 1 full time secretary position(18 month contract with a possibility to extend) to join this fast-paced work environment. Must be able to manage multiple tasks and be efficient with customer service and booking clients.The Hand and Upper Limb Clinic is a regional out-patient rehabilitation clinic with staff including Physiotherapists,...

  • Secretary III

    6 days ago

    Ottawa, ON KZ K, Canada Royal Ottawa Mental Health Centre Full time $42,000 - $56,000 per year

    Position InformationPosting Number:ROM25-365ETitle:Secretary III (Casual 0.0 FTE)Position Status:CasualFTE:0.00Job Schedule:DaysDepartment:AdministrationUnion:CUPE Local 942Site:Royal Ottawa Mental Health CentreAbout The RoyalAs one of Canada's foremost mental health care and academic health science centres, The Royal has a clear purpose: to get more people...