Receptionist and Office Coordinator

1 day ago

Toronto, Ontario, Canada Luann Bagg Staffing Inc. Full time

Receptionist/Office Coordinator

Salary range is 60,000-70,000 +full and extensive benefits (100% covered by the employer) + a fantastic bonus + robust RRSP and 3 weeks of vacation This role requires the individual to work in the office 5 days per week. The office is located at Yonge and Eglinton and a 2-minute walk from the subway.

The
OPPORTUNITY
: The role is with a client that prides itself on being an extremely collaborative organization that requires someone with a "service-oriented mentality
"
and the individual should love working with people The organization is looking for someone that wants to be the "heart" and someone who loves to be the "go to" within the organization. Also, they are looking for a long-term partnership with this individual. The client wants someone with initiative, strong attention to detail and the ability to manage and prioritize multiple requests throughout the day. In this role, you will manage the front of the office by greeting and welcoming visitors, answer the phone, handle correspondence/mail and helping with events (social and charitable) that strengthen the corporate culture This is an exciting role for an experienced and highly capable receptionist/office assistant who thrives in a busy and collaborative environment If you are an engaged receptionist/office coordinator and have a passion for making a difference, then we want to speak to you

Responsibilities include:

  • Greet and welcome visitors and clients
  • Answer phone calls, screen calls and take messages
  • Schedule meetings and appointments
  • Manage office supplies and order snacks for the kitchen
  • Open, sort, track mail and arrange for couriers
  • Plan and arrange travel with preferred vendors
  • Provide administrative support including managing schedules, filing and record keeping
  • Draft and edit correspondence
  • Plan, organize and coordinate internal and external events (monthly social events, client meetings, employee lunches and training sessions
  • Manage an expense list
  • Ensure the office is clean and well maintained
  • Special projects and ad hoc duties as assigned

Qualifications:

  • Previous experience as a receptionist/office coordinator in a service oriented environment
  • Excellent time management skills with the ability to multitask and manage competing priorities
  • Able to manage confidential information with discretion
  • Proficient in Microsoft Office Suite (Word, basic Excel, Outlook for scheduling meetings)
  • Completion of High school, administrative certifications or college diploma
  • A collaborative, team-oriented nature with a genuine interest in helping others and making an organization a fun and interesting place to work at
  • Accurate and detail-oriented with a strong work ethic
  • Open to learning and bringing new ideas to the table

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