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Senior Administrative Assistant

2 weeks ago

Saint John, New Brunswick, Canada Irving Oil Full time

As a Senior Administrative Assistant within our Strategic Program Delivery Office (SPDO) team, you will coordinate with various groups within the SPDO organization, on various administrative duties to support our day to day. Your goal will be to prioritize and keep the team well organized with a large volume of requests and inquiries across the team. Your success will be highlighted through your ability to work collaboratively, communicate effectively, and deliver timely results.

If you are interested in the exciting opportunity with Irving Oil, please apply by
January 30, 2026.
What We Offer

  • Work Environment - Work onsite in our beautiful home office building with access to a fitness facility, onsite nurse and a café
  • Competitive Compensation – Including an annual bonus plan, pension plan and parking allowance
  • Flexible Benefits Plan – Including medical and dental benefits that are both in effect from day one
  • Paid Vacation – Plus an annual option to purchase additional vacation
  • Wellness Support – With an annual wellness allowance, paid personal care days and a 24/7 Employee & Family Assistance Program
  • Opportunity to give back to some amazing causes in our community – Choose when and where to make an impact with a paid volunteer day, company volunteer opportunities and a donation matching program

Your Responsibilities

  • Perform various administrative duties in a timely, organized fashion. The duties are but not limited to: project support; set-up for new employees; preparation and formatting of reports and presentations; processing purchase requests, invoices and expense reports; scheduling and prioritizing appointments and document filing
  • Prepare and distribute agendas and action items; ensure all stakeholders and documentation required are available. Follow-up on requests for information and any actions required for outstanding items
  • Maintain a good understanding of the relationships between various business units and functions in the company, prepare reports, maintain informational documents, and support/coordinate special projects
  • Coordinate travel arrangements for Senior Leaders, Executives, team members, and external candidates
  • Partner with other Administrative and Executive Assistants to support the broader business, align on priorities and improve processes
  • Organize team events, and partner with Building Operations and IT for tech requirements (i.e. Booking a room, catering, visitor information)
  • Complete other administrative support activities as required

Your Skills

  • Excellent communication, both oral and written
  • Excellent time management, organizational, and planning skills
  • Strong interpersonal skills
  • Proven leadership skills
  • Action-oriented

Your Experience

  • 3-5 years of experience in an Administrative or related role
  • Post-secondary education in the field of business
  • Strong knowledge of MS office applications, particularly Excel and PowerPoint
  • Knowledge of Oracle, IQN and Inspyrus is considered an asset
  • Bilingualism is an asset: English and French

Irving Oil is committed to supporting a diverse and inclusive work environment. We thrive on the good energy that's created when our people from different backgrounds, identities, cultures and experiences share their unique perspectives. Diversity is key to our success and inclusion is everyone's responsibility.
Job Requirements - Work Experience
Job Requirements - Education