Project Coordinator

Job Title: Project Coordinator

Work Locations: Ottawa Office

Job Type & Duration: Full-Time, Permanent

Shift Information: Monday to Friday, 40-44 Hours per week

Company Description

Zgemi Inc. is a construction management and full-service general contractor. We provide design, development, renovation, restoration, and remodeling for hospitality, residential, commercial, and institutional buildings. At Zgemi, every project step will be handled by our experienced Project Managers and construction team to ensure successful completion on budget, on time, and beyond expectations. Through a close working relationship with contractors, designers, architects, and engineers, we offer innovative solutions for projects. We constantly strive to provide on-site performance, prioritizing safety, optimum planning, and coordination.

Job Purpose

We are seeking a highly organized and proactive Project Coordinator to support our growing team. This role is essential in ensuring seamless day-to-day operations and facilitating effective communication across departments and external partners. The ideal candidate is detail-oriented, resourceful, and thrives in a fast-paced environment. You will play a key role in coordinating construction projects, maintaining documentation, scheduling, and supporting our project management and operations teams.

Duties & Responsibilities

· Prepare necessary documents required for project startup

· Maintain and monitor multiple site reports and keep them organized on the server

· Maintain and update stakeholder lists for multiple projects

· Maintain and update all required transmittals for multiple projects (ex. Shop drawings, samples, specifications of products, etc.)

· Coordinate to issue sub-trade PO

· Prepare change order and submit new estimates for approval; once approved, distribute the site instruction to site and issue change order/PO to sub-trades

· Comply and prepare weekly and monthly reports

· Check the sub-trade invoice with PO and site verifications and forward to PM for approval

· Prepare close out documents for projects

· Calculate require material takeoffs

· Process purchase orders and material orders

· Coordinate permit drawings, most up-to-date drawings (including addendums) and millwork drawings to site

· Maintain weekly site visits and progress reports

· Review change orders and request/prepare quotes as necessary

· Collect close out documentation

· Read, interpret and understand contract drawings and specifications, and maintain conformance with same during work processes

· Conduct thorough analysis of tender drawings and prepare detailed/accurate quantity takeoffs

· Demonstrate reliability, accountability and excellent customer service

· Review the project plans and specifications and comment on the design, scheduling, possible cost savings measures and potential construction problems

· Participate in pre-construction process, including attending meetings, preparing and presenting budget and value engineering.

Working Conditions

· Prepare necessary documents required for project startup

· Maintain and monitor multiple site reports and keep them organized on the server

· Maintain and update stakeholder lists for multiple projects

· Maintain and update all required transmittals for multiple projects (ex. Shop drawings, samples, specifications of products, etc.)

· Coordinate to issue sub-trade PO

· Prepare change order and submit new estimates for approval; once approved, distribute the site instruction to site and issue change order/PO to sub-trades

· Comply and prepare weekly and monthly reports

· Check the sub-trade invoice with PO and site verifications and forward to PM for approval

· Prepare close out documents for projects

· Calculations of require material takeoffs

· Process purchase orders and material orders

· Coordinate permit drawings, most up-to-date drawings (including addendums) and millwork drawings to site

· Maintain weekly site visits and progress reports

· Review change orders and request/prepare quotes as necessary

· Collect close out documentation

· Read, interpret and understand contract drawings and specifications, and maintain conformance with same during work processes

· Conduct thorough analysis of tender drawings and prepare detailed/accurate quantity takeoffs

· Demonstrate reliability, accountability and excellent customer service

· Review the project plans and specifications and comment on the design, scheduling, possible cost savings measures and potential construction problems

· Participate in pre-construction process, including attending meetings, preparing and presenting budget and value engineering

Qualifications & Skills Required

· Post-secondary education in Construction Management, Engineering, or Architecture (degree or diploma required)

· Minimum 2 years of experience in a Project Coordinator or similar role within the construction industry

· Strong ability to read, interpret, and analyze construction drawings and technical specifications

· In-depth understanding of trade scopes of work and construction phases

· Knowledge of construction management methodologies, including lump sum and design-build contracts

· Proven ability to manage multiple priorities and meet tight deadlines in a fast-paced environment

· Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and Project Management Software

· Excellent interpersonal and communication skills with the ability to build trust and maintain professional relationships across stakeholders

· Detail-oriented, organized, and solution-focused with a proactive mindset

· Must possess a valid Ontario Driver's License and access to a reliable vehicle

Job Types: Full-time, Permanent

Pay: $45,000.00-$60,000.00 per year

Work Location: In person