Project Coordinator

Lotus Group is excited to partner with a full-service commercial interiors firm that blends traditional craftsmanship with next-gen digital tools to create high-performing, design-forward environments for clients across commercial, healthcare, and education sectors. With over three decades in business, their team is dedicated to delivering high-impact workspaces that combine thoughtful design with exceptional execution.

We are seeking a highly organized and proactive
Project Coordinator & Estimator
to join the tight-knit Ottawa team. This is a hybrid position that involves a combination of office-based work and on-site visits at various stages of each project. The successful individual will support commercial interior construction projects from conception through to execution. This hybrid role blends technical estimating with hands-on coordination, ensuring accuracy in pricing and project delivery while maintaining excellent communication and stakeholder alignment with internal teams, vendors, architects, and clients.

If you are a self-starter who possesses a keen eye for detail, can pivot easily while keeping everyone else on track, is no stranger to the hustle, and is quick to learn, this could be the perfect opportunity for you.

Role Responsibilities

• Organize and manage all project documentation, ensuring accurate communication with teams, clients, and stakeholders, and follow up on coordination tasks and meeting action items.
• Develop cost estimates and material takeoffs using internal software tools.
• Draft project proposals with timelines, scope, and resource plans.
• Manage project costing and profitability by assessing risks, optimizing estimates, and monitoring performance.
• Work closely with clients to clarify and document project requirements, scope, and goals throughout both preconstruction and construction phases.
• Propose cost-effective alternatives and solutions and champion value engineering in collaboration with key stakeholders.
• Participate in site walkthroughs with the Project Manager to gather essential details for accurate bid preparation.
• Review and interpret construction documents, specifications, and architectural/MEP drawings with precision.
• Support the Project Manager in scheduling, tracking project milestones, and identifying issues to maintain on-time delivery.
• Prepare and process accurate Change Orders promptly to reflect evolving project requirements.
• Manage procurement processes by completing detailed takeoffs and ensuring timely, accurate material delivery. Track all materials used in a project, including specific measurements, quantities, and component types.
• Assist project and installation teams on-site as needed, while transitioning seamlessly between field support and office-based coordination.
• Track compliance with governmental regulations, safety standards, quality, and project requirements.
• Monitor market trends and maintain an up-to-date pricing catalogue.
• Participate in project meetings and follow up on action items as required.
• Build and maintain strong relationships with local vendors, designers, architects, general contractors, engineers, labour groups, unions, and other key stakeholders to enhance procurement efficiency and expand supplier networks.

Role Requirements

• Post-secondary diploma or degree in construction management, architecture, interior design, or a related field preferred (not required).
• Demonstrated experience in a project coordination or similar role within construction, interior fit-out, or commercial design.
• Strong understanding of construction methods, documents, materials, terminology, and interior fit-out processes.
• Familiarity with Ontario Building Code and permitting practices.
• Proficient in Microsoft Office (Excel, Word, Outlook); experience with Bluebeam, Revit or other construction-related software is an asset.
• Ability to work full-time, on-site, based in Ottawa. The role involves a mix of office-based coordination and on-site visits.
• Capacity to work outside standard business hours as needed to meet project demands.
• Valid driver's license and ability to travel locally to job sites as needed.
• Strong organizational and time-management skills; able to manage multiple priorities in a fast-paced environment.
• Excellent communication and interpersonal skills; client-facing experience is preferred.
• Detail-oriented and resourceful, with a proactive problem-solving mindset.
• Aptitude to read and interpret construction drawings and plans.

Compensation:
A competitive base salary with profit-sharing opportunities and comprehensive benefits will be part of the compensation package.

We thank all interested applicants. Please note that only those applicants who meet the qualifications and requirements will be contacted.

Lotus Group provides Elevated Search, Recruitment and Human Resource services across Canada. With established client and talent networks spanning coast to coast, we know that employees are the power that fuel excellent organizations. Lotus Group is dedicated to being Canada's most trusted provider of Elevated People Solutions.

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