Project Coordinator

INDUSTRY LEADER AND BEST MANAGED COMPANY

Proudly awarded Platinum Standard in 2021 as one of Canada's Best Managed Companies, K-Line continues its quest to be the premier Canadian owned utilities solutions company. At K-Line, our core values of Safety, Quality, Integrity, Operational Excellence and Customer Satisfaction are the foundation of everything we do. We are a premier high voltage electrical contractor, that provides exceptional value to our utility and related partners through an unwavering commitment to these K-Line values. We currently have the following opportunity available out of Ottawa, Ontario, location.

Position Name: Project Coordinator

Department: Project Management Office

The Project Coordinator plays a crucial role in ensuring the smooth execution of projects by supporting under the direction of the Project Manager and Construction Team. This role is responsible for supporting the day-to-day activities associated with all projects. The Project Coordinator role is critical in ensuring timelines are met and all decisions made related to clients and projects are accurate and up to date.

Responsibilities:

Administrative Support:

• Maintain project documentation, schedules, and reports.
• Facilitating meetings, prepare agendas, record minutes and distributing meeting notes.
• Track project progress and provide updates to stakeholders.
• Manage administrative tasks and proactive plans related to Permits, Locates, Purchase Orders, Material Tracking, Transmittals/Submittals, Change Requests/Orders, Job Set-up, drawing file updates and Project Reports)
• Assist with estimating and preparation of proposals, as required
• Generate invoices as required and collaborate internally with Accounts Receivable and Payable
• Effectively interface with internal project stakeholders, project managers, fleet, tools, and facilities
• Review and submit weekly timesheets for accuracy

Task Coordination:

• Assign tasks to team members and ensure deadlines are met.
• Communicate project needs and expectations to team members.

Resource Management:

• Monitor and support project resources, including budgets and materials.
• Coordinate resources such as personnel, equipment or materials and work with vendors and suppliers as needed.

Risk and Issue Management:

• Identify potential risks and assist in developing mitigation strategies.
• Address and resolve issues as they arise or escalate to the Project Manger
• Provide support to the Project Manager and Site Management with safety planning and document retention
• Support health, safety and environment procedures and requirements

Reporting:

• Create and distribute project status reports.
• Collect feedback from team members and stakeholders.
• Assist with creating and updating project timelines and deliverables
• Monitor deadlines to ensure activities stay on track
• Liaise with client and subcontractors for weekly update meetings and coordination
• Gather status updates and prepare project reports (daily, weekly, monthly etc.) and provide to the PM
• Ensure timely delivery of project data to the customer and stakeholders at milestones throughout the project
• Prepare construction handover packages and close out documentation

Change Management:

• Carry out and control all project administration, including cost control, schedule control and change order administration
• Work with functional group leads as needed to revise scope and structure as the project progresses and needs of the client/project evolve

Qualifications and Requirements

• Minimum three (3) years of Project Coordination and Administration experience, in the construction or related industry
• High voltage industry and trade knowledge experience is an asset
• Bachelor's Degree/College Diploma in related field ie: Construction Management, Project Management, Engineering
• Project Management designation [e.g. Project Management Professional (PMP) designation, and/or completion of project management course work preferred but not required
  • Proficient use of Project Management Software ie: MS Projects
• Strong understanding of project and program management
• Highly organized with the ability to multitask and work under tight deadlines
• Risk management theory and techniques for measuring management project risk
• Understanding of project lifecycle types and where they apply
• Excellent planning, analytical and organizational skills
• Ability to organize and work effectively with teams and clients
• Ability to accurately and effectively manage and analyze large volumes of information
• Ability to explain and defend decisions relating to assigned projects
• Ability to maintain confidentiality and effectively deal with sensitive information
• Strong client focus and the ability to work with employees at all levels
• Ability to interpret blueprints and drawings
• Knowledge of relevant design standards, industry accepted standards, codes, regulations and requirements
• Ability to analyze and problem solve
• Ability to learn and work in a ERP system ie: Sage
• Familiar with and sound understanding of Project Management principle and practices
• Understanding the different types of estimating and their applications

To Apply

We thank all candidates for their interest; however, only those selected for an interview will be contacted via email. No Agencies please.

Company Overview

K-Line was established in 1967 and is registered to the ISO 9001 Quality Management Standard and ISO 45001 Health and Safety Management Standard.

K-Line Group is an equal opportunity employer committed to an inclusive, barrier-free recruitment and selection process. At K-Line, we respect, encourage, and celebrate our diversity. If contacted for an employment opportunity, please advise if you require accommodation.

Job Types: Full-time, Permanent

Benefits:

• Dental care
• Extended health care
• Paid time off
• Vision care

Education:

• DCS / DEC (required)

Experience:

• construction and/or utility industry: 1 year (required)
• project coordination/administration: 3 years (required)

Licence/Certification:

• Driver's License (required)

Work Location: In person