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Project Coordinator

2 weeks ago

Mississauga, Ontario, Canada Trillium Health Partners Full time

Job Description
Position:
Project Coordinator

Job ID:

Status:
Permanent Full-Time

Department:
Capital Planning & Redevelopment

Role Level:
Professional Group (PG 09) - $40.57 to $50.77 per hour

Site:
2085 Hurontario Street (Available to work at all sites as required)

Shift:
Weekdays/Daytime (Evenings/Weekends as needed)

Posted:
December 17, 2025

Internal Deadline:
December 24, 2025

Trillium Health Partners is one of Canada's largest community-based teaching hospitals, serving the growing and diverse populations of Mississauga, West Toronto, and surrounding communities through the Credit Valley Hospital, the Mississauga Hospital, the Queensway Health Centre, the Reactivation care Centre (Church Site) and the new THP-UHN Reactivation Care Centre. Guided by our values of compassion, excellence, and courage, and through our strategic roadmap, Plan to 2030 , we are creating a new kind of health care - defined not by illness, but by the health and well-being of people and communities.

Position Overview
Trillium HealthWorks is the largest health infrastructure renewal plan in Canada's history and is essential to meeting the community's future health care needs. As part of the Trillium HealthWorks plan the Peter Gilgan Mississauga Hospital is being built to replace the Mississauga Hospital at 100 Queensway West, Mississauga, ON. The Peter Gilgan Mississauga Hospital will consist of a new 22-storey, 2.8 million sqft. hospital building with over 950 beds and a full complement of clinical and non-clinical support programs.

Trillium Health Partners is seeking an experienced Project Coordinator to join its Capital Planning and Redevelopment portfolio. Reporting to the Manager of Planning and Design (Mississauga Hospital (Msite), the Project Coordinator will support the completion of the design phase and ongoing work in the construction phase of the project. This role will involve collaboration with a large team of THP and external members working on contract administration in an Infrastructure Ontario P3 delivery framework. The role will entail, managing and coordinating documents and coordinating the workflow that informs the progress of construction related submittals and returns.

General Duties

  • The successful candidate will initially be focused on administrative work for Variations (changes to the design). This will involve logging, tracking, filing, reading, queuing others to act, drafting, editing and posting documents as they progress through the stages of Variation.
  • The successful candidate will work closely with a contract admin. project manager who manages the work, program specific project managers who lead the work and external consultants who author Variations.
  • The successful candidate will coordinate work on variations with designated people from the Project Company (PCo) - the contractor.
  • The successful candidate will learn and work with two separate project management information systems (PMIS), such as Kahua, Procore or Aurigo Software Technologies. They will assist in daily upkeep of these systems.
  • The successful candidate will receive and respond to a large volume of emails, texts and other forms of communication produced from the churn of a large-scale project.
  • The successful candidate will attend and convene online meetings (via Teams) with teammates, consultants, stakeholders, and members of the Project Company.
  • As the project progresses the successful candidate's role will likely evolve into other aspects of contract administration which may include but is not limited to coordination of workflows for construction submittals, request for information (RFIs), Works Reports, construction schedule, construction budget etc.
  • The successful candidate will be required to work interchangeably with other Project coordinators and perform cross-functional duties as requested; performing other duties consistent with the job classification as required

Skills & Experience

  • Knowledge of and experience with hospital operations and environments.
  • Excellent project coordination and organizational skills.
  • Experience implementing healthcare capital renovation projects, work on large projects would be an asset.
  • Experience in contract administration on construction projects
  • Experience reading and understanding construction documents including drawings, specifications, reports and schedules

Qualifications

  • University or College degree, preferably in Construction Management, Engineering, Architecture or a design field related to building construction. An equivalent combination of education and experience will be considered.
  • Minimum of 3 years project coordination experience working in a hospital setting or with a hospital as a client, ideally delivering a DBFM project.
  • General knowledge of capital budgets, accounting and financial management skills
  • Good competencies using Microsoft applications including Excel, Word, Outlook, PowerPoint, Bluebeam and Teams
  • Experience with PMIS systems such as Kahua, Procore or Aurigo Software Technologies or similar
  • Excellent with time management when working with workloads, schedules and deliverables
  • Excellent oral and written communication and interpersonal skills
  • Superior problem-solving skills
  • Strong planning and analytical skills
  • Able to work effectively, independently and with a team

To pursue this career opportunity, please visit our website:

Candidates are selected on the basis of their skill, ability, experience, and qualifications.
Where these factors are
relatively equal
, seniority shall govern providing the successful applicant.
Trillium Health Partners (THP) is an equal opportunity employer who values the importance of antiracism work and is committed to integrating antiracism, diversity, equity, and
inclusion
best practices throughout THP operations, policies, and culture. Therefore, we ask that even if you do not see yourself fully reflected in every job requirement listed on this posting, we still encourage you to reach out and apply. Research has shown that candidates from underrepresented groups often only apply when they feel 100% qualified. We encourage all applicants who are members of groups that have been marginalized on any grounds enumerated under the Ontario Human Rights Code based on race, gender identity or expression, sex, sexual orientation, disability, political belief, religion, marital or family status, age, and/or status as a First Nations, Métis or Inuk/Inuit person to consider this opportunity.
In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code Trillium Health Partners will provide
accommodations
throughout the recruitment and selection process to applicants with disabilities. If selected to participate in the recruitment and selection process, please inform Human Resources of the nature of any accommodation(s) that you may require in respect of any materials or processes used to ensure your equal participation.
All personal information is collected under the authority of the Freedom of Information and Protection of Privacy Act.
Trillium Health Partners is identified under the French Language Services Act.
We thank all those who apply, but only those selected for further consideration will be contacted.
About Us
Trillium Health Partners is one of Canada's largest community-based teaching hospitals, serving the growing and diverse populations of Mississauga, West Toronto, and surrounding communities through the Credit Valley Hospital, the Mississauga Hospital, the Queensway Health Centre,
the Reactivation care Centre (Church Site) and the
THP-UHN Reactivation Care Centre.
Guided by our values of compassion, excellence, and courage, and through our strategic roadmap,
Plan to 2030 , we are creating a new kind of health care - defined not by illness, but by the health and well-being of people and communities.