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Bookkeeper & Payroll Administrator

2 days ago

Port Coquitlam, British Columbia, Canada Garage Living Vancouver Full time

Bookkeeper & Payroll Administrator (Part-Time)

Location: Remote, with occasional in-person meetings (Port Coquitlam, BC)

Compensation: $30/hr

Company Description

Garage Living Vancouver is a locally owned and operated company specializing in transforming garages throughout the Greater Vancouver area, from Whistler to Chilliwack. Based in Port Coquitlam, we pride ourselves on offering high-quality, functional, and aesthetically pleasing garage transformations.

Reports To:

Ownership / Management Team (Lance / Parth)

POSITION SUMMARY:

The Bookkeeper & Payroll Administrator is responsible for maintaining accurate financial records, processing payroll and commissions, preparing statutory reports, and producing monthly financial and operational reports. This role supports day-to-day accounting operations, and internal reporting, ensuring timely and accurate information for management decision-making.

The role averages
17–18 hours per week
, with increased hours during year-end close.

KEY RESPONSIBILITIES:

Bookkeeping & Accounting

· Post all vendor invoices and payments, that are sent to the company account

· Manage and post expenses for Visa and Debit accounts

· Perform Visa and Debit account reconciliations

· Prepare and file: PST reports (monthly) & GST reports (quarterly)

· Manage vendor postings

· Conduct quarterly balance sheet reviews

· Complete year-end close: Fiscal year-end & Completion deadline

o Increase weekly hours by
3–4 hours for approximately one month
to complete year-end tasks

o Assist with questions from accountant requests as needed

Monthly Financial Reporting

Prepare and distribute monthly management reports, including:

· Sales by Customer report

· Profit & Loss Statements

· Accounts Receivable (AR) and Accounts Payable (AP) reports

· Balance Sheet

· KPI reporting template

Ensure accuracy, consistency, and timeliness of all monthly reporting.

Payroll, HR & Compliance

· Process bi-weekly payroll

· Calculate and process monthly commissions

· Prepare and submit WorkSafe reports: Quarterly & Annual

· Prepare and file: Annual E-Health Tax Report at year-end and filing deadline

· Review and maintain timesheet efficiency documentation (bi-weekly)

Time Commitment & Workload

· Average workload:
17–18 hours per week

· Additional hours during: Fiscal year-end close

· Role does not include miscellaneous tasks requested by management unless separately assigned

REQUIRED SKILLS & QUALIFICATIONS:

· Strong experience in bookkeeping and payroll

· Proficiency with accounting software (e.g., QuickBooks Online and Dayforce)

· Experience preparing PST, GST, and payroll-related filings

· High attention to detail and accuracy

· Ability to manage deadlines and recurring reporting cycles

· Strong organizational and documentation skills

· Ability to work independently and collaboratively in a small business environment

· Prior experience in a similar role and relevant certification or diploma in accounting, payroll, or finance is an asset