Administrative Assistant

1 week ago

Calgary AB TY T, Canada Proactive Power and Automation Ltd. Full time

Administrative Assistant

Gas Liquids Engineering (GLE) is a well-established, privately-owned engineering firm providing EPCM services to the energy industry, including project management, engineering, drafting and design, procurement, construction management and regulatory services. GLE's specialties include natural gas processing, CCUS (carbon capture, utilization and sequestration) and power generation.

We are currently seeking an Administrative Assistant to join our Admin Team. This role supports the company with administrative and operational services and reports directly to the Operations Manager. The ideal candidate is adaptable, demonstrates strong work ethic, shows cultural awareness and sensitivity, and interacts with the public in a professional, courteous manner.

As a member of our admin team your responsibilities will include, but are not limited to:

  • Manage daily office operations.
  • Provide administrative support to management and engineering staff (copying, scanning, laminating, printing, travel arrangements).
  • Assist in preparing reports, presentations, proposals, and other documents, including formatting.
  • Monitor shared inboxes and follow up as needed.
  • Collaborate with team members on ongoing tasks and initiatives.
  • Order and maintain office supply inventory.
  • Cover the front desk and switchboard.
  • Greet visitors, manage sign-ins, and direct guests.
  • Oversee incoming and outgoing deliveries, couriers, catering orders, and inter-office mail.
  • Maintain building maintenance logs and schedule repairs as required.
  • Keep the front office and common areas tidy (cleaning completed by third-party services).
  • Ensure kitchens and break rooms are fully stocked.
  • Schedule routine building maintenance, including snow removal, lawn care, landscaping, window washing, and painting.
  • Schedule repairs for equipment such as coffee machines, plumbing, HVAC systems, and elevators.
  • Plan and assist with office events such as Stampede, Halloween, and Christmas parties.

Requirements:

  • Minimum six years of full-time experience in administrative or office support roles.
  • Post-secondary education or equivalent practical experience is an asset.
  • Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook), MS Visio, Publisher, Adobe DC Pro, and other relevant office software.
  • Experience using graphic design tools to create brochures, pamphlets, and other business development materials.
  • Basic knowledge of building construction and maintenance procedures.
  • Experience coordinating tradespersons for repairs or maintenance.
  • Strong verbal communication and listening skills with a professional, courteous demeanor.
  • Strong client service and public relations skills.
  • Excellent organizational, problem-solving, and decision-making abilities.
  • Ability to manage multiple tasks with accuracy and attention to detail.
  • Flexible and adaptable in a fast-paced environment.
  • Able to collaborate effectively with team members on ongoing projects.

Pay is commensurate with experience.

Please apply through Indeed. We appreciate your interest in Gas Liquids Engineering; however, only candidates selected for an interview will be contacted.

Job Types: Full-time, Permanent

Benefits:

  • Company events
  • Dental care
  • Disability insurance
  • Extended health care
  • Life insurance
  • On-site parking
  • Paid time off
  • Profit sharing
  • RRSP match
  • Tuition reimbursement
  • Vision care

Ability to commute/relocate:

  • Calgary, AB T1Y 4T8: reliably commute or plan to relocate before starting work (required)

Work Location: In person

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