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Payroll Coordinator

3 weeks ago

Edmonton, Alberta, Canada Pathfind Full time
Job Title: Payroll Coordinator

Reports to: Payroll Manager, Finance Team

Status: Full-time, Permanent

Location: Edmonton, AB (Hybrid)

Salary: $70,000 – $78,000

We are seeking a Payroll Coordinator for the accurate and timely processing of payroll for approximately 600 employees across Alberta, British Columbia, Saskatchewan, and Yukon. You will ensure compliance with all provincial and federal regulations while maintaining precise payroll records and supporting related financial and reporting functions.

This role also provides critical data analysis and reporting support, contributing to process improvements and assisting with employee lifecycle events such as terminations and year-end filings.

What You Will Be Doing:

Payroll Processing
  • Prepare, review, and process bi-weekly payroll for ~600 employees across multiple provinces.
  • Maintain and update employee information in Dayforce (HRIS) and BST Enterprise (ERP).
  • Import, validate, and reconcile payroll data including timesheets, benefits, deductions, and allowances.
  • Perform payroll audits, identify discrepancies, and ensure corrections are completed promptly.
  • Process benefits premium payments and conduct reconciliations.
  • Work occasional weekends to meet payroll deadlines.
Compliance and Reporting
  • Ensure payroll compliance with employment standards, taxation, and statutory regulations in Alberta, BC, Saskatchewan, and Yukon.
  • Prepare and file year-end documents including T4s, WCB reports, and provincial filings.
  • Support internal and external audits by providing payroll documentation as required.
HR Support
  • Prepare Records of Employment (ROEs) and finalize vacation and sick balance calculations.
  • Process employee terminations in accordance with provincial standards.
  • Collaborate with HR on onboarding and employee transitions to ensure payroll accuracy.
  • Respond to employee inquiries related to payroll, deductions, and policies.
Data Analysis and Reporting
  • Generate and analyze payroll-related data using Dayforce and Excel.
  • Prepare payroll journal entries and ad hoc reports for HR, Finance, and leadership teams.
  • Monitor payroll trends (e.g., overtime, benefit costs, turnover) to support business insights.
System and Process Improvement
  • Support enhancements to payroll processes and reporting tools.
  • Recommend improvements to increase accuracy, efficiency, and compliance.
Who You Are:
  • Minimum 4 years of payroll experience; multi-province experience preferred.
  • PCP or CPM certification and/or post-secondary education in a related field an asset.
  • Experience using HRIS payroll systems (Dayforce and BST experience preferred).
  • Knowledge of Canadian payroll regulations and employment standards across Western Canada.
  • Detail-oriented, accurate, and adaptable in a fast-paced environment.
  • Thrive in deadline-driven work and take pride in precision.
  • Resourceful, proactive, and skilled at problem-solving.
  • Strong communicator who maintains confidentiality and professionalism.
Pathfind is a full-service Talent Management firm, offering professional services in Search, Leadership Coaching, and Career Transition/Outplacement. We are a proud partner of Career Partners International.

The successful candidate must have legal authorization to work in Canada on a full-time basis for any employer. While we appreciate the interest of all applicants, only those selected for an interview will be contacted.