Human Resources Coordinator

Position: Human Resources Coordinator

Organization: Canadian Mental Health Association Hastings Prince Edward

Location: 250 Sidney Street, Belleville (Hybrid; on-site and remote)

About Us:

The Canadian Mental Health Association Hastings Prince Edward (CMHA HPE) provides a wide range of services and programs to support individuals aged 16 and older in achieving their mental health and addiction recovery goals. Committed to promoting mental wellness and resilience, CMHA HPE offers crisis intervention, addiction services, and mental health support, ensuring everyone in the community has access to the resources they need to feel well. By fostering inclusive and supportive environments, CMHA HPE empowers individuals to lead fulfilling and healthy lives.

Position Summary:

The Human Resources Coordinator plays a vital administrative role within the People & Culture department of CMHA HPE. This position supports human resources operations by coordinating documentation processes, maintaining organized and compliant employee records, preparing materials for internal communications and training, and ensuring accurate data entry and file management. Working under the guidance of the Human Resources Manager, the Coordinator provides essential support for offboarding processes, documentation, and general departmental organization. The role requires a high level of confidentiality, attention to detail, and the ability to manage multiple priorities in a fast-paced, client-centered environment.

Minimum Qualifications & Experience:

• Diploma or degree in Human Resources, Business Administration, or related field.

• CHRP designation or progress toward certification considered an asset.

• Minimum 2 years of administrative experience in human resources or related office environment.

• Experience working in unionized, non-profit, or healthcare/community mental health sectors preferred.

• Understanding of HR administrative practices including personnel file maintenance, documentation control, and privacy regulations.

• Familiarity with collective agreements, unionized environments, and grievance processes.

• Basic knowledge of Ontario employment and labour law.

• Excellent written and verbal communication skills.

• Ability to work with sensitivity and discretion in a confidential environment.

• Strong organizational and time management skills with attention to detail.

• Professionalism in working with staff at all levels, including union representatives and leadership.

• Collaborative, solution-focused approach with strong interpersonal awareness.

• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint, Teams, SharePoint).

• Familiarity with data tracking, program evaluation, and reporting systems.

• Required to provide a satisfactory criminal record check (CRC) prior to hire

Benefits and Perks:

At the CMHA HPE, we prioritize the well-being and professional growth of our employees. For part-time and temporary employees, we offer a percentage of pay in lieu of the health, dental, and vision insurance benefits enjoyed by our permanent full-time employees. We also offer a generous paid time off policy, and an employer-matched pension plan through HOOPP. Our team members enjoy flexible work arrangements to support a healthy work-life balance, ongoing professional development opportunities, and access to wellness programs and resources. Additionally, we provide a supportive and inclusive work environment that values diversity and fosters a culture of collaboration and respect. Join us and be part of a community dedicated to making a meaningful impact on mental health and well-being.

Accessibility Statement:

The Canadian Mental Health Association HPE is committed to creating an inclusive and accessible workplace for all employees. In accordance with the Accessibility for Ontarians with Disabilities Act (AODA), we strive to ensure that our recruitment and hiring processes are barrier-free and provide accommodations for candidates with disabilities. If you require an accommodation at any stage of the recruitment process, please inform us and we will work with you to meet your needs. We are dedicated to fostering an environment that respects and values the diversity of our team and the communities we serve.

Job Types: Full-time, Fixed term contract

Contract length: 6 months

Pay: $55,887.00-$63,589.50 per year

Benefits:

• Company pension
• Employee assistance program
• Paid time off

Work Location: Hybrid remote in Belleville, ON K8P 3Z3