Administrative Assistant

2 weeks ago

Winnipeg MB RB W, Canada Cole International Full time

We are seeking a dedicated Administrative Assistant to join Cole International in Winnipeg. This role is vital in supporting our brokerage/logistics operations by providing exceptional administrative support, ensuring smooth daily operations, and contributing to our mission of delivering excellent service.

Responsibilities

  • Answer all incoming calls, redirecting to appropriate departments
  • Monitor movement of staff, in and out of office
  • Type forms, letters, reports and memos as necessary
  • Distribute all correspondence such as vendor invoices, mail, courier, etc.
  • Preparing mail to go out, and courier packages along with cheques
  • Ordering supplies such as paper, coffee and other supplies
  • Monitor visitor access and maintain security awareness
  • Processing incoming documents through workflow and IDocs
  • Assist with emailing clients requesting information
  • Assisting data entry team with keying simple shipments
  • Maintain reception area in tidy and presentable manner
  • Other duties as assigned by manager

Qualifications

' Proven experience in administrative support or clerical roles.

  • High school diploma or GED, or an acceptable combination of education and experience
  • Proficiency in Microsoft Office, including Excel, Word and Outlook
  • 1-2 years direct work experience in a receptionist capacity
  • Able to write simple correspondence, including memos, letters etc.
  • Excellent analytical and problem solving skills
  • Superior telephone manners and strong interpersonal skills
  • Strong written and verbal skills to communicate with all levels of the organization and managers
  • Knowledge of supplies, and service ordering, as well as inventory control
  • Strong customer service orientation
  • Ability to work with minimal supervision

The position is a Monday to Friday from 8:00 AM to 4:30 PM, downtown.

Job Types: Full-time, Permanent

Pay: From $18.00 per hour

Expected hours: 37.5 per week

Benefits:

  • Casual dress
  • Company pension
  • Dental care
  • Employee assistance program
  • Employee stock purchase plan
  • Extended health care
  • Life insurance
  • Paid time off
  • Wellness program

Work Location: In person

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