Administrative Coordinator

About You:
You are a high achiever looking to thrive in a fast-paced environment. You take pride in your own work but are comfortable collaborating with a team of highly motivated individuals. You can communicate clearly and concisely with teammates and clients, and you enjoy strong company culture and camaraderie. You can navigate multiple corporate functions, including global lines of service and corporate centers of excellence. You possess strong interpersonal skills and are willing to take on diverse tasks to achieve the team's common goal. You value personal and professional growth and are ready to take the next step in advancing your career.

If this sounds like you, well, then you will love the culture at Avison Young

About Us:
Avison Young is a global commercial real estate brokerage and advisory firm, offering transaction, management, financial and consulting services. We've designed our corporate structure to best serve our clients by enhancing collaboration across our organization.

Real estate can have an enormous positive impact on people's lives – and we're in the business of making spaces and places work better for people. Our purpose is to create real economic, social and environmental value as a global real estate advisor, powered by people.

We care about each other and we have each other's backs. This makes Avison Young a great place to be a client, and a great place to work. We support the whole person and their complete wellness – economic, mental and physical – because what's best for our business comes from our people bringing their whole selves to work.

Of course we love it here, but outsiders think we're pretty great too Avison Young has been recognized as one of Canada's Best Managed Companies for the 13th year in a row, with a Platinum Club designation 

Located in our Vancouver office and reporting to the Operations Manager, this role includes daily real estate administrative support in a fast-paced environment. As an Administrative Coordinator, you will work closely with the brokerage, operations, marketing, and research teams in their day-to-day activities, to ensure a smooth and efficient work environment.

The key responsibilities of an Administrative Coordinator include, but are not limited to, the following:

• Support and assist operations, client services, marketing, and research teams with responsibilities and requests
• Provide front desk / reception responsibilities
• Attend to the phones in a professional and efficient manner
• Greet clients and guests in a courteous manner, offer and prepare coffee/water to clients upon arrival, prepare board rooms for meetings, etc.
• Complete stationary orders, accept deliveries and place into inventory in a tidy fashion
• Assist in the day-to-day upkeep of the office, maintain cleanliness of all client reception areas, employee kitchen, etc.
• Assist in daily correspondence requests such as online updates, letters, labels, arrange couriers, etc.
• Be prompt and consistent with attendance as required by the job
• Work closely with peers / teams on various initiatives and special projects
• Provide administrative support for internal and external correspondence including file management, scanning, photocopying, organizing and distributing marketing materials
• Learn and develop knowledge for the company's business and audience
• Assist with other administrative needs and special projects as needed

Basic Qualifications (Add required or preferred)

To perform this job successfully, an individual must be able to perform each essential task at an above average level. The requirements listed below are representative of the knowledge, skill and/or ability required.

• Minimum of 1-2 years' experience in administration and a diploma/degree relevant to real estate, business or marketing
• Advanced knowledge and efficient use of business suite computer programs including Word, Excel, PowerPoint, Outlook
• Adobe Creative Suite (InDesign, Photoshop, Illustrator, and Acrobat) experience an asset
• Excellent and effective verbal and written communication skills
• Ability to multi-task, utilize effective time management skills, and be able to recognize and respond to time sensitive issues and tasks
• Ability to work efficiently under pressure with multiple timelines and with limited direction/ supervision
• Ability to maintain discretion regarding personnel and industry-related matters
• Well organized and demonstrate initiative

Work Environment

The work environment characteristics here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Office environment; temperature controlled

Avison Young practices as an equal opportunity employer in all services locations around the world.  We are committed to building and maintaining a workforce diverse in experience, skills and knowledge with uniformity in service excellence, commitment and integrity. 

The firm maintains a strict policy to ensure employment opportunities are equal and do not discriminate based on race, color, religion, creed, age, sex, gender, gender identity or expression, sexual orientation, national origin, citizenship, disability, marital and civil partnership/union status, protected veteran or military service status, or any other elements protected by law.

Avison Young welcomes and encourages applications from people with disabilities. Accommodations are available upon request for candidates during the recruitment process. For those requiring assistance, information relating to the need for accommodation and accommodation measures will be addressed confidentially. 

Avison Young is committed to employing the best talent with the most fair and equitable recruitment practices. Apply with us TODAY