Accounts Payable Clerk

Accounts Payable Clerk, GTA

(6 month contract)

Founded in 1991, the Mircom Group of Companies is North America's largest independent designer, manufacturer and distributor of intelligent building and life safety solutions. Reaching customers in over 100 countries worldwide, our portfolio includes: fire detection & alarm, communications & security, mass notification, nurse call, and building automation & smart technologies.

Mircom's mission is to save lives and protect property by providing a line-up of innovative and advanced solutions which are scalable to satisfy diverse user demands, from small buildings to the largest complexes. Our unwavering commitment to North American manufacturing enables us to offer the highest quality and best competitive value across our vast range of products and solutions.

Summary:

The Accounts Payable Clerk is responsible for the accurate and timely processing of vendor invoices while ensuring all supporting documentation is complete and properly maintained. This role performs three-way matching of purchase orders, receiving documents, and invoices prior to posting and works closely with the Warehouse and Purchasing departments to investigate and resolve discrepancies related to pricing, quantities, and receipts. The position also processes verified and approved non-PO invoices, posts freight invoices, and reconciles vendor accounts to ensure balances are accurate and issues are addressed promptly. In addition, the role maintains well-organized electronic and paper files, supports audit readiness through proper recordkeeping, and completes administrative tasks such as sorting and distributing physical mail. This is a 6-month contract position based at the company's Head Office in Vaughan, Ontario.

Key Responsibilities:

• Process freight invoices accurately and in a timely manner.
• Match receiving documents with vendor invoices to ensure completeness and accuracy.
• Post purchase order (PO) invoices after verifying proper three-way matching (purchase order, receiving documentation, and invoice).
• Collaborate with the Warehouse and Purchasing departments to investigate and resolve invoice discrepancies related to pricing, quantities, or receipts.
• Enter and process non-PO invoices after appropriate verification and approval.
• Reconcile vendor accounts and resolve discrepancies to ensure accurate balances.
• Maintain well-organized, accurate, and up-to-date electronic and paper files to support record retention and audit requirements.
• Perform administrative duties, including sorting and distributing physical mail.

• High school diploma or equivalent required; associate degree or coursework in Accounting, Finance, or Business preferred.
• Approximately 1 year of experience in an accounts payable role.
• Experience with invoice processing and vendor account reconciliation preferred.
• Exposure to three-way matching of purchase orders, receiving documents, and invoices is a plus.
• Basic understanding of accounts payable principles and procedures.
• Proficiency in Microsoft Excel and other Microsoft Office applications.
• Experience working with ERP or accounting systems preferred.
• Ability to accurately process PO and non-PO invoices, including freight invoices.
• Strong attention to detail with a high level of accuracy in data entry.
• Ability to maintain organized electronic and paper files to support audit readiness.
• Effective written and verbal communication skills.
• Ability to work collaboratively with warehouse, purchasing, and accounting teams to resolve discrepancies.
• Comfortable handling administrative tasks such as sorting and distributing physical mail.
• Ability to manage multiple tasks, meet deadlines, and work effectively in a fast-paced environment.
• Dependable, organized, proactive, and willing to learn and grow within the accounting function.

• A great working environment
• Competitive salary
• Group insurance benefits
• Company RRSP program

At Mircom Group of Companies, we take a thoughtful and balanced approach to compensation. Salary ranges reflect the starting point for each role, while final offers are determined through a holistic assessment of the candidate's skills, experience, qualifications, potential contributions, internal equity, and prevailing market conditions following the selection process. In addition to competitive pay, Mircom offers a comprehensive total rewards package that includes robust benefits coverage and RRSP.

We would like to thank all applicants for their interest in this position however only those selected for interviews will be contacted.

Mircom Group of Companies is an equal opportunity employer that considers all applicants regardless of cultural background, religion, marital status, sexual orientation, family status, disability or any other grounds as outlined in the Ontario Human Rights Code. In compliance with the Accessibility for Ontarians with Disabilities Act, Mircom is committed to providing a welcoming and inclusive work environment for all individuals with disabilities in a respectful and dignified manner. Accommodations will be made available, upon request, to applicants who have specialized needs throughout the recruitment process.

Disclaimer: Mircom does not accept resumes from employment placement agencies, head-hunters or recruitment suppliers that are not in a formal contractual arrangement with us. Our recruitment supplier arrangements are restricted to specific hiring needs and do not include this or other job postings. Any resume or other information received from a supplier not approved in advance by Mircom to provide resumes to this posting or website will be considered unsolicited.