Clerk, Accounts Payable

Temporary Part Time assignment for approximately 9 months.

Sinai Health is looking for an experienced client focused Accounts Payable (AP) Clerk who is diligent with excellent attention to detail and analytics.

Reporting directly to the Manager of Accounts Payable the AP Clerk will take a methodical approach to problem solving as well as follow-up actions to ensure completion and is able to communicate confidently and effectively at all levels with vendors and managers/other departments, both orally and in writing.

In this role you will:

• Process a high volume of vendor invoices and payment requests for all hospital operations, capital projects and trust funds with effective attention to detail and high degree of data entry accuracy
• Validate invoices by checking payment authorization, corporate policies and compliance of documentation requirements
• Follow up and resolve outstanding invoices, credit notes and any items over 30 days old with Procurement Services, Logistics, end users and vendors
• Correspond with vendors to resolve problems and discrepancies in a timely manner
• Reconcile supplier general ledger accounts to statements on a monthly basis and provide aged creditor listings for audit purposes
• Obtain appropriate approvals based on signing authority policy and perform timely follow up with management and department staff on overdue invoices and approval requests
• Participate in month-end, quarter-end and year-end preparations and other special projects (e.g. audits)
• Match POs (2 & 3 way match), verify coding, receiving slips for proper coding and prices
• Accurately calculate, post, correct, and manage accounting figures and financial records
• Perform excel upload for summary type invoice billings (Rogers, Grand & Toy etc.)
• Prepare information to facilitate preparation of accruals
• Prepare A/P support for wire transfers
• Participate in SAP user acceptance testing, system troubleshoot and creation and revision of users training documents
• Maintain accounts payable files in accordance with department standards
• Send cheques for mailing
• Provide coverage of other AP Clerk tasks as per operational requirements
• Perform other duties consistent with the job classification as required

Job Requirements

Job Requirements

Mandatory

• Successful completion of a bachelor's degree from an accredited educational institution or other post-secondary education majoring in accounting
• 3 years of experience in accounts payable or accounting
• Experience working with accounting software

Preferred

• Experience working with SAP

Skills and Knowledge

• Strong working knowledge of Generally Accepted Accounting Principles with the ability to perform moderate account reconciliations
• Solid understanding of accounts payable book keeping / journal entries
• Comprehensive understanding of procurement to payment process
• Demonstrated technical literacy with the ability to operate computer technology and adapt to new systems and procedures
• Proficiency with Microsoft Office (Word, PowerPoint and Outlook) with intermediate knowledge of Excel (VLookup's/Pivot)
• Well-developed organizational skills with the ability to work in a fast-paced, high volume environment
• Self-starter who sets priorities and drives deliverables to execution with minimal supervision; able to anticipate and proactively respond to requirements
• Attention to detail with a high degree of accuracy, under tight processing deadlines
• Exceptional written and verbal communication and interpersonal skills with an emphasis on customer service
• Ability to make decisions, demonstrating analytical skills, exercise good judgement dealing with confidential information or stakeholder enquiries

Note: Various tests may be administered as part of the selection criteria

If this sounds like you and you're ready to build your career within finance and accounting, apply now and let us know why you would be a great addition to our team.