Real Estate Executive Assistant

2 weeks ago

Vancouver, British Columbia, Canada RW REAL ESTATE Full time

We are a team of top-performing real estate professionals committed to delivering exceptional service and outstanding results. Our work is rooted in professionalism, collaboration, and creativity - Supported by a culture of excellence and unwavering integrity. As our business continues to expand, we are looking for a skilled Real Estate Executive Assistant to help streamline our operations, support our team of Realtors, and enhance the client experience at every stage.

This position plays a vital role in our ongoing success. The ideal candidate thrives in a fast-paced environment and is adept at managing multiple priorities, including transaction support, client communication, and internal operations. You will be the organizational foundation of our team - A trusted partner who keeps systems running smoothly, ensures deadlines are met, and helps us seize new opportunities.

What sets us apart:

  • Confidential hiring process
  • Competitive compensation
  • Paid vacation
  • Monday–Friday schedule, 9 a.m.–5 p.m. (with occasional evening or weekend hours as needed)

Compensation:

$65,000 - $70,000+ yearly PLUS Bonus DOE

Responsibilities:

  • CRM Management: Maintain and update client databases to ensure accurate and timely communication and follow-up
  • Transaction Coordination: Manage workflows and timelines for listings and purchases from start to finish
  • Client Communication: Act as the primary point of contact, providing consistent and professional updates throughout the buying or selling process
  • Buyer Tour Coordination: Organize and schedule property showings based on client preferences and availability
  • Email & Calendar Management: Handle inboxes, schedule appointments, and keep team members organized and on track
  • Marketing Preparation: Assist with creating and coordinating listing materials, brochures, and promotional content
  • Social Media & Website Management: Oversee content creation, posting, and engagement to maintain a strong online brand presence
  • Event Planning: Plan and execute client appreciation events, open houses, and team functions from concept to completion

Qualifications:

  • Demonstrates ability to complete detailed work efficiently and accurately
  • Skilled in prioritizing and managing multiple responsibilities
  • Holds a valid BC driver's license and has a reliable vehicle
  • Thrives in a dynamic environment; willing to take on any task, big or small
  • Driven to continuously improve client experiences and internal processes ("How can I make things better?" mindset)
  • Flexible schedule; available to work weekends and evenings as needed
  • Strong interpersonal and written communication skills
  • Proficient in Microsoft Word, Excel, PowerPoint, Outlook, and internet applications

About Company

Client service comes first - Always. As Vancouver's top Realtors, we are dedicated to providing the highest level of care and commitment to achieve exceptional results for every client.

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