Office Administrator

4 days ago

Municipal District of Rocky View No, Canada Darmac Framing Systems Full time

The Office Administrator plays a key role in ensuring the smooth and efficient operation of the Timber-Tech Building Solutions office. This position is responsible for front desk reception duties, administrative support, maintaining organized office systems, and providing general support to management and staff.

Salary: $50,000-$55,000 depending on experience level.

Hours: 8:00AM-4:00PM Monday-Friday

Job Responsibilities/Duties

Front Desk & Reception:

● Serve as the first point of contact for clients, visitors, and vendors;greet guests professionally and direct inquiries appropriately.

● Answer and route phone calls, take messages, and respond to general inquiries.

● Manage incoming and outgoing mail, deliveries, and courier services.

Office Administration:

● Maintain organized filing systems for administrative and project documentation.

● Handle data entry tasks accurately, including updating spreadsheets, records, and databases.

● Prepare and distribute internal correspondence, reports, and other documents as required.

● Support management with scheduling, meeting coordination, and document preparation.

Supplies & Inventory:

● Monitor and maintain office supply inventory, including ordering and restocking as needed.

● Ensure all office equipment is functional and arrange repairs or maintenance when necessary.

● Manage vendor relationships for office supplies and services.

General Support:

● Assist with onboarding new employees and maintaining personnel records as needed.

● Assist with shipping coordination and administration as needed.

● Support company events, staff meetings, and other internal functions.

● Perform other administrative tasks and special projects as assigned.

Requirements/Qualifications:

● High school diploma or equivalent required; post-secondary education in Office Administration or related field preferred.

● Minimum 1–2 years of experience in an administrative or front-office role.

● Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and general computer literacy.

● Strong organizational and multitasking skills with attention to detail.

● Excellent communication and interpersonal skills.

● Ability to maintain confidentiality and handle sensitive information appropriately.

Job Types: Full-time, Permanent

Pay: $50,000.00-$55,000.00 per year

Work Location: In person

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