Project Administrator

1 day ago

Surrey, British Columbia, Canada SBW Full time

Come and work with us  We are an award winning employer and looking for more great people to join us

ROLE SUMMARY

The Project Administrator plays an integral role to support and assist the Special Projects team in all administrative aspects of the construction of project(s) such as but not limited to document control, cost control, scheduling, subtrade coordination. This role reports directly to the Operations Manager of Special Projects Group and is in frequent communication with key stakeholder such as the subcontractors.

MAJOR AREAS OF RESPONSIBILITY

Project Coordination

  • Support the project team(s) to achieve the project budget, scope, and schedule
  • Collaborate with the entire project team to ensure clear direction and timelines
  • Assist with changes (scope, drawings, trades, staff, material, etc.)
  • Organize, attend and prepare minutes from site meetings when required
  • Understand SBW's operating policies and practices and apply them appropriately
  • Maintain SBW and OH&S standards in all aspects of each project
  • Assist with reviewing the project schedules and monitor on an ongoing basis in coordination with the PM and Superintendent

Document and Quality Control

  • Assist with drawings, drawing records and revisions
  • Manage requests for Information (RFI's), shop drawings, field instructions, site instructions, change orders, QA/QC documentation
  • Maintain records of all testing and inspections
  • Record and distribute Meeting Minutes when required
  • Collect, distribute and update safety documentation
  • Coordinate maintenance manuals at project close out

Cost and Project Control

  • Assist with cost reporting system for all project components in coordination with the Project Manager
  • Monitor daily, weekly, and monthly labour, equipment, material and subtrade costs
  • Assist reviews of Subtrade/Supplier invoices with the PM on a regular basis
  • Assist with paperwork for project progress, costs and budgets throughout the project life using Procore
  • Compile change order documentation
  • Prepare material procurement and purchase orders
  • Collect time & material sheets when applicable

Subtrade Coordination

  • Assist and review subcontracts in conjunction with the Project Manager
  • Coordinate LEED initiatives

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES

  • Fluent communication (verbal and writing) skills
  • Proficient problem solving and organization skills
  • Great interpersonal skills
  • LEED GA or AP certification, or experience an asset
  • QA/QC Management
  • Experience in a general multidisciplinary construction environment an asset

Computer Skills

  • Proficient in Microsoft: Outlook, Word, Excel, Powerpoint
  • Ability to learn Bluebeam software
  • Knowledge of project management software (i.e., Procore)
  • Some knowledge of scheduling software (i.e., Primavera P6, MS Project)

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