Accounts Payable Lead

Reporting to the Controller, the Accounts Payable Lead is responsible for overseeing and managing the accounts payable process within the organization. This role ensures timely and accurate processing of vendor invoices, adherence to internal controls and accounting policies, and coordination with internal departments and external vendors. The Accounts Payable Lead serves as a key contact for resolving issues, improving processes, and supporting the accounting team with reporting and month-end close activities.

A safe and healthy work environment is one of Symtech's primary goals and a central guiding principle for the organization. Symtech and its employees are aligned in the organization's goal of zero incidents. Symtech's most valuable asset is its employees. Symtech is dedicated to providing and maintaining a safe and healthy work environment for all its employees. Symtech's safety culture is encouraged within the organization and promoted through demonstrating and communicating the importance of safety within the community where work is performed.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Process various types of accounts payable transactions, ensuring accuracy, timeliness, and proper authorization.
• Manage the full accounts payable cycle from invoice receipt to payment.
• Review invoices to ensure timely and accurate payment.
• Accurately code vendor invoices and confirm all required authorizations are in place.
• Match purchase orders to invoices and enter data accurately into Jonas.
• Prepare and execute weekly and bi-weekly cheque runs in accordance with payment schedules.
• Process electronic payments and transactions through Online Banking platform.
• Review, verify, and investigate invoice discrepancies or issues.
• Set up and maintain vendor profiles in Jonas, verifying account details for accuracy and compliance.
• Serve as the first point of contact for vendors, resolving accounts payable inquiries and discrepancies.
• Respond promptly to vendor inquiries and maintain positive working relationships.
• Conduct account analysis to ensure payments are current and properly recorded.
• Prepare Work-In-Progress (WIP) reports as required.
• Compile and distribute the weekly Symtech Pipeline report.
• Provide documentation and support for internal and external audits as required.
• Maintain compliance with internal controls, corporate policies, and applicable tax regulations.
• Participate in the development and refinement of accounting procedures to improve accuracy and efficiency.
• Support the Controller with process improvement initiatives and system upgrades.
• Identify training needs, coach, and train team members in job duties, system use, and company policies.
• Assist with ad-hoc projects and tasks as assigned.
• Resolve work-related issues, monitor team performance, and prepare or submit progress reports as required.
• Coordinate accounts payable activities with other work units or departments to ensure smooth

The duties and responsibilities are intended to describe the general nature and scope of work being performed by this position. This is not a complete listing, and other duties will be assigned based on the position's role within the business unit.

EXPERIENCE, SKILLS & KNOWLEDGE:

• Minimum 4-5 years' experience in an account payable with a proven track record of enhancing process efficiency and workflow optimization.
• Construction industry experience would be an asset
• Demonstrated ability to manage multiple tasks, meet tight deadlines, and effectively prioritize workload in a fast-paced environment.
• Proficient in Jonas software, Microsoft Excel, Word, and the broader Microsoft Office suite; advanced Excel skills are essential

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