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Office Administrative Assistant

2 weeks ago

Kingston, Ontario, Canada Kelly Services (Canada), Ltd. Full time

Kelly Services' has partnered with a client in Kingston, ON to recruit for a Direct Hire Perm role of an Office Administrative Assistant

Plays a key role in ensuring the smooth, efficient, and organized operation of the office. This position is responsible for a wide range of administrative, operational, and coordination duties that support daily business activities, project teams, and company leadership.

Responsibilities

Office Organization & Operations

  • Oversee daily office operations, ensuring the space is clean, organized, and fully functional.
  • Maintain office supply inventory, equipment, and vendor relationships.
  • Implement and maintain effective physical and digital filing systems.
  • Provide front-desk support, greeting visitors and managing incoming calls.

Administrative Support

  • Prepare letters, correspondence, reports, meeting documents, and presentations.
  • Coordinate schedules, meetings, travel arrangements, and staff calendars.

Payroll & HR Support

  • Assist with timesheet and payroll processing, ensuring accurate and timely submission.
  • Gather payroll, union, and onboarding information for new hires.
  • Support recruitment activities, onboarding processes, and employee offboarding.

Finance & Project Support

  • Assist with invoice processing, expense tracking, and budget monitoring.
  • Manage packing slips, delivery slips, and related documentation.

Communications, Events & Marketing

  • Assist with social media and marketing campaigns as required.
  • Support preparation and execution of company events and materials.

Compliance & Safety

  • Ensure the office adheres to company policies, health and safety protocols, and regulatory requirements.

Other Duties

  • Complete additional administrative or operational tasks and other duties as provided.

Requirements:

  • 2+ years of office administration or related experience.
  • Strong organizational skills with the ability to manage and improve office systems.
  • Proficiency with Microsoft Office Suite and/or Google Workspace; experience with project management or CRM software is an asset.
  • Valid driver's license (asset) for occasional deliveries or inter-office errands.
  • Construction industry experience is considered a strong asset.

What's in for you

  • Standard working hours for this position are 8:00 AM – 4:00 PM, Monday to Friday onsite
  • Salary: $50,000 annually
  • Direct Hire Perm role

If you're looking for an opportunity where you can be your best self and join a fantastic team, look no further and
apply today

Why Kelly?

As a worker today, it's up to you to take charge of your career and look for opportunities to learn, grow and achieve your potential. Helping you find what's next is what we're all about. We know what's going on in the evolving world of work—just ask the nearly 500,000 people we employ each year. Connecting with us means getting the support, guidance and opportunities needed to take your career where you may have never imagined.

About Kelly

At Kelly, we're always thinking about what's next and advising job seekers on new ways of working to reach their full potential. In fact, we're a leading advocate for temporary/non-traditional workstyles, because we believe they allow flexibility and tremendous growth opportunities that enable a better way to work and live. Connecting great people with great companies is what we do best and our employment opportunities span a wide variety of workstyles, skill levels and industries around the world.

Kelly is an equal opportunity employer committed to employing a diverse workforce and providing accommodations for people with disabilities in all parts of the hiring process as required under its Employment Accommodation Policy. Kelly will work with applicants to meet accommodation needs that are made known to Kelly in advance.