Dispatach Administrative Assistant

2 days ago

Delta BC VC Y, Canada Arsh Gill Trucking Full time

We are seeking a detail-oriented and highly organized Administrative Assistant to join our dynamic trucking company. The ideal candidate will play a crucial role in supporting our operational efficiency by providing administrative and clerical assistance to various departments within the company. This role requires exceptional multitasking abilities, strong communication skills, and a keen eye for accuracy.

Responsibilities:

  • Data Entry and Record Keeping: Accurately input and maintain various data related to shipments, deliveries, drivers, and other essential information into our database systems.
  • Document Management: Organize, file, and maintain physical and digital records, including contracts, invoices, shipping documents, and compliance records.
  • Communication Support: Assist with answering incoming calls, responding to emails, and relaying messages to the appropriate individuals or departments in a timely and professional manner.
  • Scheduling and Coordination: Help schedule appointments, meetings, and dispatches, ensuring that timelines are met and resources are allocated efficiently.
  • Reporting: Generate routine reports on key performance indicators, tracking shipment statuses, driver performance, and other relevant metrics.
  • Vendor Relations: Assist in managing relationships with vendors and suppliers by placing orders, tracking deliveries, and addressing any issues that may arise.
  • Assistance to Drivers: Provide administrative support to our drivers, including helping with paperwork, route planning, and addressing any concerns they may have.
  • Office Support: Maintain office supplies, equipment, and ensure a clean and organized workspace for the team.
  • Assist Management: Support upper management with various administrative tasks, such as preparing presentations, compiling data for reports, and assisting in special projects.

Qualifications:

  • High school diploma or equivalent; some college coursework or an associate degree preferred.
  • Proven experience (1-3 years) in an administrative or clerical role, preferably in a logistics or transportation environment.
  • Proficiency in using office software (Microsoft Office Suite) and familiarity with database management systems.
  • Excellent organizational skills with an ability to prioritize tasks and meet deadlines.
  • Strong attention to detail and accuracy, especially when dealing with data entry and record keeping.
  • Effective communication skills, both written and verbal.
  • Ability to work independently and collaboratively within a team.
  • Adaptability and willingness to learn in a fast-paced and ever-changing industry.
  • Knowledge of trucking industry terminology and regulations is a plus.
  • Professional demeanor and customer-service orientation.

Compensation:Salary will be commensurate with experience and qualifications.

Job Type: Full-time

Pay: $18.00-$24.00 per hour

Ability to commute/relocate:

  • Delta, BC V4C 5Y4: reliably commute or plan to relocate before starting work (required)

Education:

  • Secondary School (required)

Experience:

  • Logistics: 1 year (required)

Work Location: In person

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