Administrative Assistant

2 days ago

New Westminster, British Columbia, Canada Lookout Society Full time

Employment Status

Full Time Temporary until incumbent returns 

Header

We provide housing and a range of support services to adults with low or no income who have few, if any, housing or support options. Because the people we serve have challenges meeting basic needs and goals, we place minimal barriers between them and our services. For more information about Lookout, please visit

Location

544 Columbia Street, New Westminster, B.C., V3L 1B1

3 minute walk from Columbia Skytrain Station 

Salary

$21.50 per hour 

Position Summary

Reporting to the Manager of Administration, the Administrative Assistant – reception focus, provides first point of contact to the general public and offers senior level administrative support to Directors and Managers. This position screens and prioritizes incoming calls and requests, manages appointments, organizes and monitors complaint mechanisms and incidents, arranges meetings and composes correspondence and assists in maintaining file and office systems as well as a clean and efficient work space. The schedule for this position is Monday through Friday with a 40 hour work week. This position is exempt from the Union.

Qualification & Requirement

Post-secondary education equivalent to two years of study 

Two (2) years of recent related experience  

One (1) year of experience working in a non-profit environment or an equivalent combination of education, training and experience 

Demonstrated ability to type 60 w.p.m. 

Valid OFA 1 First Aid Training Certificate is an asset  

Must pass a satisfactory Criminal Record Check

 

Job Duties
  • Demonstrated communication skills both verbal and written 
  • Ability to manage high workload with multiple priorities 
  • Ability to work during significant level of interruptions 
  • Excellent planning and organizational skills 
  • Proven ability to write correspondence on a variety of topics 
  • Demonstrated ability to research and analyze; investigate and resolve issues and recommend solutions 
  • Statistical and purchasing knowledge is beneficial  
  • Demonstrated ability to operate related equipment including advanced proficiency with personal computers including database management, spreadsheet development and Microsoft programs
  • Employees are expected to remain alert and attentive during working hours. Sleeping during shifts is not permitted
  • Responsible for complying with and contributing to all aspects of health and safety program
Closing Date

Applications will be accepted until January 13, 2026 at 5:00 pm
Lookout Housing and Health Society is committed to empowering people from different races, gender, age, religion, identities and unique experiences. We welcome everyone from diverse backgrounds and encourage them to apply in order to foster an inclusive environment.

 Internal applicants must apply through "Career Opportunities" on SAP External applicants will be reviewed after Internal.

ALL QUALIFIED APPLICANTS WELCOME TO APPLY. THOSE SHORT-LISTED WILL BE CONTACTED.

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