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Operations and Admin Assistant

1 hour ago

Waterloo ON NV J, Canada SafetyCo Partners Inc. Full time

About Us

SafetyCo Partners is a leading provider of safety management and operational support services. We pride ourselves on maintaining a professional, collaborative, and supportive work environment where every team member contributes to our shared success.

Position Overview

We are seeking a Full-Time Office/Operations Assistant to support our Waterloo office with day-to-day administrative and operational needs.

The ideal candidate is organized, proactive, detail-oriented, and comfortable managing multiple tasks in a fast-paced environment. You'll play an important role in keeping our operations running smoothly—from administrative tasks to supporting key projects and helping our team stay efficient.

Key Responsibilities

  • Provide general office administrative support, including answering phones, responding to emails, and greeting visitors.
  • Perform clerical tasks such as photocopying, printing, scanning, and filing.
  • Assist with the transition of company files and records to cloud-based storage.
  • Support the operations team with scheduling, document tracking, and project coordination.
  • Assist with simple accounting tasks, including data entry and invoice processing in QuickBooks Online (QBO).
  • Maintain organized digital and physical records.
  • Assist in managing CRM data and communications.
  • Coordinate with internal teams to ensure smooth day-to-day operations.

Qualifications

  • Previous experience in an administrative, office coordination, or operations support role.
  • Proficient in Microsoft Outlook, QuickBooks Online (QBO), and CRM systems (experience with HubSpot or similar an asset).
  • Strong organizational and time-management skills.
  • Excellent communication and interpersonal abilities.
  • Comfortable learning new systems and adapting to changing priorities.
  • Ability to work independently and as part of a team.

Schedule: Fulltime

Location: Waterloo, ON (in-office role)

Why Join Us?

  • Collaborative, supportive, and professional work culture
  • Opportunity for growth and development
  • Flexible hours and a chance to expand into a full-time position

Job Type: Full-time

Pay: $17.60-$27.50 per hour

Expected hours: 32 – 40 per week

Benefits:

  • Casual dress
  • Dental care
  • Employee assistance program
  • Extended health care
  • Life insurance
  • On-site parking
  • Paid time off
  • Vision care

Work Location: In person