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Executive Assistant I

2 weeks ago

Edmonton Alberta TJM Canada Goodwill Industries of Alberta Full time

Job Type: Full-time, Salaried (up to 37.5 hours per week) 

Schedule: Weekdays

Salary: $‎55,000 annually

Great Work. Great People. Great Place. GREAT Purpose.

Are you looking for a career that makes a real difference in the lives of Albertans? Do you want to be part of a growing organization with opportunities for development? Do you want to look forward to coming to work every day? Do you want to work with others to make a difference with dignity and joy? Then Goodwill Industries of Alberta is the place for you

About Goodwill:

Goodwill is dedicated to providing people with disabilities the opportunity to find meaningful employment. This is made possible as a direct result of the generosity of Albertans in our community who choose to donate to Goodwill, where these items are resold through our successful retail stores. Our dedicated, ambitious and hard-working team members are the key to our success. By showing that we care, working as a team, continuously improving, and being accountable, our organization is driven towards GREATness, all the while, inspiring Albertans to make a difference. 

What you'll be doing:

  • Exercising sound judgment when dealing with extremely sensitive and confidential information
  • Assisting in formatting, preparation, and proof-reading of documents
  • Maintaining the calendars for the assigned Vice President by scheduling all meetings, engagements, and events
  • Responding to correspondence
  • Coordinating meetings by booking conference rooms, providing technical support for virtual attendees, arranging refreshments, and preparation and distribution of meeting materials
  • Attending meetings, tracking action items, and creating meeting minutes
  • Assisting in making travel arrangements, including preparing travel documentation and making reservations for various departments as needed
  • Preparing expense claims, reconciling corporate credit cards
  • Preparing contracts, agreements, grants 
  • Working closely with the Executive Assistant to the President/CEO and Board of Directors
  • Coordinating Calendars around the Executive team
  • Assisting with the design and implementation of office policies and operating procedures
  • Assisting with event planning, tours, and speaking engagements
  • Providing coverage for other Office Administrators as needed
  • Other duties as required

What you bring to the table:

  • Post-secondary degree or diploma in Office Administration
  • Minimum of 3 years prior experience in an Executive Assistant position to Senior Leadership
  • Eligible to work in Canada
  • A valid class 5 driver's license
  • Proficiency with Microsoft Office Suite
  • Strong work ethic and ability to prioritize tasks
  • Good listening and written communication skills
  • Able to handle sensitive and confidential information appropriately
  • Strong attention to detail
  • Ability to work a flexible schedule 

Please note that the selected candidate will be required to complete a Criminal Record Check

We thank all applicants for their interest in being a part of our GREAT purpose 

Goodwill Industries of Alberta is an equal opportunity employer and prohibits discrimination of any kind. 

If there are any questions or you require accommodations, please contact