Executive Assistant/Project Coordinator

7 hours ago

Toronto, Ontario, Canada a.p.i. Alarm Inc. Full time

About Us

We are a fast-growing Security Systems Services & Technology company with over 400 employees, dedicated to innovation and delivering reliable solutions to our clients. Our senior leadership team is seeking a highly organized and proactive 
Executive Assistant / Project Coordinator
 to provide critical support in managing daily operations, coordinating strategic initiatives, and ensuring seamless communication across departments.

Role Overview

As an Executive Assistant / Project Coordinator, you will work closely with a small group of senior executives to streamline workflows, manage projects, and provide administrative support. This role is ideal for someone who thrives in a dynamic environment, enjoys problem-solving, and has exceptional organizational skills.

Key Responsibilities

  • Provide executive-level administrative support, including calendar management and meeting coordination.
  • Act as a liaison between executives and internal/external stakeholders, ensuring clear and timely communication.
  • Coordinate and track progress on strategic projects, ensuring deadlines are met and deliverables are achieved.
  • Prepare reports, presentations, and documentation for executive meetings and company-wide initiatives.
  • Organize and facilitate executive team meetings, including agenda preparation, minutes, and follow-up actions.
  • Support executives in prioritizing tasks and managing competing demands.
  • Maintain confidentiality and handle sensitive information with discretion.

Qualifications

  • Bachelor's degree in business administration, Communications, or related field (or equivalent experience).
  • 3+ years of experience as an Executive Assistant, Project Coordinator, or similar role.
  • Strong organizational and multitasking skills with keen attention to detail.
  • Excellent written and verbal communication abilities.
  • Proficiency in Microsoft Office Suite, project management tools, and collaboration platforms (e.g., Teams).
  • Ability to work independently and collaboratively in a fast-paced environment.

Why Join Us

  • Opportunity to work directly with senior leadership and influence key initiatives.
  • Be part of a growing technology company.
  • Competitive compensation and benefits package.

Job Types: Full-time, Permanent

Pay: $55,000.00 per year

Benefits:

  • Dental care
  • Extended health care
  • Flexible schedule
  • Vision care

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