Operations Administrative Assistant

2 weeks ago

Sidney, British Columbia, Canada Shoreline Medical Full time

Shoreline Medical Society

Shoreline Medical Society is a charitable non-profit dedicated to delivering accessible, team-based primary care to our community. Our vision is to be a leading primary care network on the Saanich Peninsula, where multiple health disciplines work collaboratively to support patients across all stages of life.

We are seeking an Operations Administrative Assistant (0.8 FTE) to join our fast-paced, friendly, and supportive team. In this role, you will be an essential part of our administrative operations, coordinating schedules, events, documents, and office logistics that support our leaders, staff, and clinics.

This position is a 0.8 FTE (approximately 32 hours/week) and will have a one-year trial period, with the intention to continue the role based on organizational needs and performance fit.

Key Responsibilities

Operations & Administration

  • Coordinate meetings: scheduling, agendas, materials, minutes, and action follow-up

  • Provide administrative support for leadership and organizational projects

  • Maintain digital and paper records and filing systems

  • Support planning and execution of staff and organizational events

  • Order supplies and liaise with vendors

  • Assist with financial administration (invoice processing, AP, banking support, filing)

  • Provide general office support as needed

Qualifications & Skills

  • University degree or equivalent combination of education/experience(min 1 year)

  • Experience in healthcare or non-profit settings an asset

  • Strong communication, relationship-building, and customer-service skills

  • Excellent written, organizational, and minute-taking abilities

  • Strong attention to detail and ability to manage multiple priorities

  • Able to work both independently and collaboratively

  • Proficiency; Microsoft 365 (Word, Excel, Outlook, PowerPoint);Google an asset

Schedule & Compensation

  • 0.8 FTE (approx. 32 hours/week)

  • Monday–Friday, daytime hours

  • One-year trial period with potential to continue

  • Some flexibility required for occasional early morning or evening meetings

  • Salary: $48,000 – $58,000 annually (pro-rated for 0.8 FTE, based on experience)

Job Type: Full-time

Pay: $48,000.00-$58,000.00 per year

Benefits:

  • Dental care
  • Employee assistance program
  • Extended health care
  • Life insurance
  • Paid time off

Work Location: In person

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