Legal Assistant

Job Description

SV Law is currently seeking a highly organized and detail-oriented Legal Assistant to join our Civil Litigation Practice Group in our Guelph office. This is a full-time opportunity to be part of a respected law firm that values collaboration, community, and professional excellence.

As an Employer of Choice, SV Law is proud to offer a supportive, flexible, inclusive, and dynamic work environment. We provide competitive compensation, opportunities for growth, as well as benefits and perks that support your life, family, community, and wellbeing.

Job Overview:

This position plays a key role in supporting a busy civil litigation practice. You will be responsible for a variety of legal and administrative tasks that ensure the efficient day-to-day operation of the practice group. Your ability to manage deadlines, stay organized, and communicate professionally with clients and colleagues is essential to your success in this role.

Key Responsibilities:

• Manage incoming and outgoing correspondence, including mail, email, and phone calls
• Prepare and organize client intake documents, including New Matter Forms and ID verification
• Maintain and organize digital and physical files, ensuring documents are accurately saved and easily accessible
• Assist with billing, reporting, and tracking retainers, including preparing Retainer Letters and collecting retainer funds
• Provide general administrative support including photocopying, scanning, printing, and filing
• Draft standard letters and template documents as required
• Manage calendars and schedule meetings, appointments, and limitation dates using tickler systems and task lists
• Create and maintain BF (bring-forward) systems and task lists to manage key deadlines
• Assist with document notarization, file culling, and file closure procedures
• Collaborate closely with lawyers and team members to ensure timely and accurate completion of tasks
• Provide additional support within the practice group as needed

Qualifications:

• Legal Assistant or Law Clerk Diploma (or equivalent education/certification)
• 1–3 years of experience in a legal assistant role, preferably within civil litigation
• Familiarity with Ontario litigation procedures and legal documentation
• Strong organizational skills with the ability to manage multiple priorities under pressure
• Exceptional attention to detail and accuracy in all tasks
• Excellent written and verbal communication skills
• Professional, adaptable, and able to work independently as well as within a team

Technology & Tools:

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Experience with NetDocuments and Soluno is considered a strong asset
• Comfort working in a digital-first, cloud-based document management environment

What We Offer:

• Competitive salary and comprehensive benefits package
• A supportive, inclusive, and team-oriented culture
• Opportunities for professional development and continuing education
• Flexibility and a strong focus on work-life balance
• A chance to contribute to a respected firm that values both its employees and the community

About SV Law:

With a legacy of over 50 years serving Guelph and surrounding communities, SV Law offers a full range of legal services across practice areas including litigation, corporate, real estate, family, and wills & estates. We are dedicated to delivering client-focused legal solutions, fostering professional growth, and supporting the communities we serve.

Our Commitment to Inclusion:

SV Law is committed to fostering a respectful, accessible, and inclusive workplace. We welcome and encourage applications from individuals of all backgrounds and abilities. If you require accommodation during the recruitment or interview process, please let us know — we will work with you to meet your needs.

We appreciate all applications; however, only those selected for an interview will be contacted

Job Types: Full-time, Permanent

Pay: $35,442.53-$48,884.70 per year

Benefits:

• Company events
• Dental care
• Disability insurance
• Employee assistance program
• Extended health care
• Life insurance
• On-site parking
• Paid time off
• RRSP match
• Tuition reimbursement
• Vision care
• Wellness program
• Work from home

Work Location: In person