Admissions and Recruitment Assistant

Discover
The Opportunity

Reporting to the Manager, Admissions and Recruitment Services, the Admissions and Recruitment Assistant is responsible for assisting with the efficient operation of the admissions and recruitment functions. This includes providing accurate information about admissions requirements and procedures to prospective students and updates to applicants on the status of their application throughout the admissions process. The primary function is to help receive and process a high volume of student application materials, respond to inquiries and aid in the preparation digital applications for adjudication.

What you'll do
Responsibilities

• Answers questions regarding: admission criteria and deadlines, academic programs, and general enquiries.
• Refers prospective students to Recruitment staff for meetings as appropriate. Updates contact records and helps maintain automatic correspondence protocols through a CRM.
• Assists with the application and admission process, including dissemination of information, receiving application materials and fees, ongoing correspondence with applicants throughout the application process, data entry.
• Assists with the creation and maintenance of digital records for applicants and students using ezRecruit and leadsquared CRM/application and Elucian Colleague.
• Assists in the coordination of virtual and in-person events related to admissions and recruitment.
• Assists with NSCAD Tours, including monitoring the online tour booking system.
• Reception, responding to inquiries, appointments, screening mail, telephone messages, and faxes.
• Prepares correspondence, and other materials using word processing, spreadsheet and database applications.
• Provides general office support as needed

What you'll need
Qualifications

Bachelor's degree required and at least two (2) years of related experience or (an equivalent combination of education and experience). Previous expereince in a post secondary environment is an asset. Proficiency in the use of Microsoft Office. Experience using the administrative functions of a student information system (Colleague, Banner, Datatel, PeopleSoft, etc.) or similar enterprise database system, and experience in the use of a CRM is an asset. Excellent organizational skills, ability to work independently, meet deadlines and provide information accurately and quickly upon request. Excellent interpersonal skills, ability to work effectively in cooperation with colleagues in a team environment.

A little bit about us
NSCAD University

NSCAD University and Halifax are in Mi'kma'ki, on the ancestral and unceded territory of the Mi'kmaq Nation. NSCAD University is committed to reconciliation and to building respectful relationships with Indigenous peoples and with the African Nova Scotian communities that have been enriching this region for 400 years. As a small school with three urban campuses, and programs across a range of fine arts, craft, design, and media arts, NSCAD University is an incubator for talent and an active contributor to the arts scene in Canada's fastest-growing city. Since 1887, NSCAD has been a leader in visual arts education in Canada, with distinguished alumni building careers all over the world.

Are you interested?
Work With Us

The University will begin considering applicants on January 12th, 2026 and continue until the position is filled. We appreciate all applicants, however only those selected to move forward in the competition will be contacted. This position is being advertised internally and externally concurrently. Bargaining unit employees for NSGEU Local 82 are given first consideration.

All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents of Canada will be given priority in this search. NSCAD university encourages applications from Indigenous persons, racially visible persons, persons with a disability, women, and all candidates who would contribute to the diversity of our community.

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