Governance Lead

Hiring Range:
$101,600.00 To $127,000.00 Annually

Employment Status
: Permanen

tType of Position
: BackFil

lLocation
: Hybri

dNumber of Vacancie
s:

**1

Position Summ**

aryThe Governance Lead is accountable for planning, execution, and oversight of Board and Committee governance operations, ensuring effective support for the Board, its Committees, and the Executive Office. This role provides leadership in governance processes, policy development, and Board administration, and acts as the primary liaison between the Board, Committees, and College staff. The Governance Lead oversees the Governance Administrator who supports this role in fulfilling its mandate and collaborates closely with the Executive Assistant (Registrar and CEO) to ensure seamless governance and executive operatio

**ns.

What you'll do at**

OCP Board Planning & Administra

• tionDevelop Board agendas, meeting materials, and master presentati
• ons.Coordinate Board Chair and Vice-Chair support, including ensuring all elements of meeting production and logistics are made including any external presenter arrangeme
• nts.Manage posting, editing, finalizing, and formatting of Board docume
• nts.Responsible for meeting minutes production, and maintaining action item trackers as appropri
• ate.Collaborates on the production of meeting summaries that are posted publi
• cly.Oversee attendance register management and Board communicati
• ons.Lead Board evaluation surveys and skills inventor
• ies.Lead the development and maintenance of an effective Board orientation program including approach, content, meting logistics, evaluation and ongoing learning developm

*ent.

Committee Coordination & Su*

• pportPlan and manage annual work plans, meeting agendas, materials, and minutes for Governance, Executive, Finance & Audit, and Screening Commit
• tees.Lead pre-meetings with Committee Chairs, in collaboration with responsible executive staff, including the Registrar and
• CEO.Draft briefing notes, create presentations, and lead portions of meetings as requ
• ired.Maintains action item logs for committees and st
• atus.Oversee annual committee calendars to align with workplans, and complete policy reviews in collaboration with relevant executive s
• taff.Coordinate committee orientation, evaluation, and slate development for appointm

*ents.

Governance Operations & Policy Mana*

• gementDevelop and maintain Board competencies matrix and skills inve
• ntory.Manage Board terms, public director appointments, and elections proc
• esses.Oversee external consultant contracts and report develo
• pment.Plans, prepares and manages the annual Board election ensuring adherence to established by-laws and pol
• icies.Manage voting platform selection, inputs, and monit
• oring.Track by-law and policy changes, maintain Board policy booklet, and ensure timely po
• sting.Manage Board and Committee remuneration policies and expense c
• laims.Maintain action item logs and support monthly committee admin mee
• tings.Support conflict of interest/code of conduct matters and procedural resolutions with Registrar and CEO and General Co
• unsel.Liaise with Public Appointments Unit, Ministry of Health, respecting appointments and expirations of Public Members Orders in Council (OICs), and Ministry-mandated orientation, as well as any other issues pertaining to public appoi

*ntees.

Oversight & Collab*

• orationEstablishes, manages and monitors communications to promote and facilitate effective flow of information within the executive team, management, staff and Board and Comm
• ittees.Supervise the Governance Administrator, delegating board logistics, resource booking, and general administ
• ration.Work closely with the Executive Assistant (Registrar and CEO) to coordinate Board and executive materials, internal communications, and stakeholder enga
• gement.Ensure integration of governance tasks with executive office initiatives, supporting annual planning and performance monitoring
• cycles.Act as the primary liaison for Board and Committee communications with College staff and external stakeh

*olders.

Procedural Support &*

• GuidanceServe as a primary procedural resource for Board and Committee Chairs, members, and staff during meetings, providing guidance on meeting protocols, by-laws, and governance pr
• actices.Supports the Chair and Registrar/CEO by advising on the interpretation and application of procedural rules, ensuring meetings are conducted in accordance with legislative and organizational requi
• rements.Seek legal advice or interpretation on procedural matters when appropriate, collaborating with the Registrar, General Counsel, or external advisors as
• needed.Support the Chair and Registrar/CEO with resolution of procedural disputes or questions, ensuring fair and consistent application o
• f rules.Maintain and update procedural reference materials, guides, and resources for use by Chairs, members, an
• d staff.Provide training or orientation on procedural matters to new Chairs, committee members, and staff as r
• equired.Conducts research on best practices and governance trends of the regulatory environment, provides analysis, makes recommendations and implements, as approved; builds and maintains an effective network of business relationships in regulatory governance field to share expertise and inform board to support best pr

*actices.

Compliance & Records M*

• anagementEnsure compliance with records retention schedules and maintenance of physical/electronic records for Board pro
• ceedings.Oversee publication of Board/Committee materials to the
• website.Ensure all activities are consistent with legislation and College policies and p
• ractices.Oversees the records management for production of board materials, maintaining current board reference and orientation materials, and the relevant training/set-up for new board members so that they may operate eff
• ectively.Establishes mechanisms for monitoring and auditing reporting requirements to ensure Board/committee compliance and effectiveness, ensuring that processes are in place to enable the parties to respond to reporting and stakeholder requirements in a comprehensive and timel

*y manner.

Ot*

• her DutiesManage and supervise staff including hiring, scheduling, assigning, reviewing work, coaching and performance ev
• aluations.Perform other reasonable duties as assigned by the Registra

r

and CEO. What we're l

ooking for

• EducationBachelor's degree in a related field (business, policy, administration, political studies, law, or related di
• scipline).Accreditation related to governance (e.g., Accredited Director, Governance Professionals of Canada) or comparable continuing

education.

• Experience5+ years of recent, relevant experience in managing or coordinating Board and Committee activities, with progressive responsibility in governanc

e
**support.

What experienc**

• e we preferExcellent written, verbal, and interpersonal skills with a demonstrated ability to build trust and relationships with Board and Committee members and the staff resources that su
• pport them.Excellent time management, organization, project planning and coordination skills to operate effectively carrying out a broad range of assignments proactively as well as attention to accuracy and detail, highly organized with the ability to prioritize and multi-task under pressure and with time-sensitive
• deadlines.Proven ability to write, prepare and proofread documents, drawing on organizational knowledge and understanding of the business to ensure co
• mpleteness.Excellent analytical skills with attention to detail and problem solving. Ability to solve problems ind
• ependently.Diplomacy and tact when dealing with individuals on behalf of the College; proven ability to establish and maintain effective working relationships with all internal and external st
• akeholders.Commitment to continuous learning and quality i
• mprovement.High degree of emotional intelligence, sensitivity, discretion, and confidentiality. Demonstrated sound judgement and discretion, ability to maintain the confidentiality of sensitive material and i
• nformation.Demonstrated ability to be creative and
• innovative.Progressive, forward thinking, flexible and
• adaptable.Technologically savvy with the ability to leverage technological tools to enhance process efficiency and build reports as necessary, proficient with Microsoft Office Suite (Outlook, Word, Power Point, Excel, Power BI,
• MS Teams).Aptitude to learn new skills and compute
• r programs.Meeting/event planning skills and ability to lead virtual and in-perso

n
**meetings.

Why**

work for us?We are the registering and regulating body for the profession of pharmacy practice in Ontario with a mandate to service and protect the public interest. In addition to ascertaining all registrant meet professional standards, the College sets and ensures ongoing adherence to professional and operational standards as it leads the advancement

of pharmacy.

AI DisclosureAt Ontario College of Pharmacists, we value transparency and fairness in recruitment. While our system (ADP Workforce Now) includes AI-powered features, we do not use AI to screen, assess, or select applicants. All evaluations are conduct

ed by people.

If you are interested in joining the College, pl
ease apply by Ja
nuary 26, 2025 stating salary

expectations.

OCP is committed to supporting accessibility
and diversity. Requests for accommodations can be made at any stage of the recruitment process. Applicants need to make their requirements known when contacted. We wish to thank all applicants for their interest in this position. We will only contact those whose skills, knowledge, and experience most closely match the requirements o

f the position.