Administrator - Service Department

2 weeks ago

London, Ontario, Canada Flynn Group of Companies Full time
At Flynn, it's not just a job, it's a career
Location: London, ON Employment Type: Office, Salaried, Full-Time Job Functions: Administration, Organization, Coordination Department: Service Operations Industry: Building Envelope
A Day in the Life - Manage a high volume of files and project documents, ensuring accuracy in records like work orders, quotes, and purchase orders, etc. - Maintain up-to-date customer contact details and service documentation. - Direct inquiries appropriately by understanding team roles within the Service Department. - Support service billing through Accounts Payable and Receivable processes. - Collaborate with internal teams to keep project documentation complete and accessible. - Handle full-cycle invoicing, including billing, and approving purchase orders. - Prepare warranty and insurance documents as needed (e.g., standard, OIRCA). - Create and close subcontracts and submit pay requests. - Monitor corporate card use and expense reports from field staff. - Lead and schedule department meetings (e.g., Work on Hand meetings). - Respond to customer inquiries and dispatch crews for service calls. - Provide administrative support to the Superintendent and assist with other tasks as needed.
What We Are Seeking - Experience in a construction or service-related environment is an asset. - Minimum of 2 years in an administrative role preferred. - Experience with invoicing and basic accounting procedures is considered an asset. - Highly organized, self-motivated, and able to work with a sense of urgency. - Comfortable in a fast-paced environment with the ability to adapt quickly. - Skilled at managing priorities and handling a high-volume workload efficiently. - Strong customer service orientation with a professional and courteous phone manner. - Proficient in Microsoft Office Suite, including Word, Excel, and Outlook.
What we Offer: - Competitive wages and benefits - RRSP matching - Great environment where our motto is "Flynn Family Winning Together" - On-going career development programs through our in-house Flynn University and eLearning courses
#LI-DD1 $45,000 - $60,000 a year Flynn Group of Companies is the leading trade contractor in North America that works on virtually every aspect of a building's outer layer, including Roofing, Glazing, Waterproofing, and Architectural Metals. The foundation of our award winning success is having the right people on our team. Disclosure: We use an AI-powered system to initially screen resumes.  However,  all applications/resumes are also reviewed by our team of Human Resources and Talent Acquisition Professionals to ensure a fair and thorough evaluation in determining a candidate's potential fit for a role they applied to. This posting is for an existing vacancy within the organization.
We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

  • Administrator - Service Department

    2 weeks ago

    London, Ontario, Canada Flynn Group of Companies Full time

    At Flynn, it's not just a job, it's a career Location: London, ON Employment Type: Office, Salaried, Full-Time Job Functions: Administration, Organization, Coordination Department: Service Operations Industry: Building Envelope A Day in the Life Manage a high volume of files and project documents, ensuring accuracy in records like work orders, quotes, and...

  • Administrator - Service Department

    2 weeks ago

    London, Ontario, Canada Flynn Group of Companies Full time $45,000 - $60,000

    At Flynn, it's not just a job, it's a careerLocation: London, ONEmployment Type: Office, Salaried, Full-TimeJob Functions: Administration, Organization, Coordination Department: Service Operations Industry: Building EnvelopeA Day in the Life- Manage a high volume of files and project documents, ensuring accuracy in records like work orders, quotes, and...

  • Administrator - Service Department

    2 weeks ago

    London, Ontario, Canada Flynn Group of Companies Full time

    At Flynn, it's not just a job, it's a careerLocation:London, ONEmployment Type:Office, Salaried, Full-TimeJob Functions:Administration, Organization, CoordinationDepartment:Service OperationsIndustry:Building EnvelopeA Day in the LifeManage a high volume of files and project documents, ensuring accuracy in records like work orders, quotes, and purchase...

  • Administrative Assistant

    4 days ago

    London, Ontario, Canada Western University Full time

    About WesternSince 1878, Western University has been committed to serving our communities through the pursuit of academic excellence and by providing students, faculty, and community members with life-long opportunities for intellectual, social, and cultural growth. We seek excellent students, faculty, and staff to join us in what has become known as the...

  • Front Desk Administrator

    1 week ago

    London, Ontario, Canada Allient London Full time

    Allient London is a manufacturer of highly engineered products, primarily supplying the defense industry. We look to provide Design Solutions to some of the more complex challenges our customers face.The Front Desk Administrator is responsible for creating a positive first impression for visitors and providing administrative support to ensure efficient daily...

  • Department Leader

    6 days ago

    London, Ontario, Canada Princess Auto Ltd. Full time

    What makes us so great?We're a private, Canadian-owned company employing over 3600 Team Members. We're known for providing our customers with the most unique assortment of products, unrivaled customer service and exceptional value – for nearly 100 years.We forge relationships that last – this is one of the things we enjoy most about our jobs. We call our...

  • Front End Department Manager

    6 days ago

    London, Ontario, Canada Loblaw Companies Limited Full time

    Come make your difference in communities across Canada, where authenticity, trust and making connections is valued – as we shape the future of Canadian retail, together. Our unique position as one of the country's largest employers, coupled with our commitment to positively impact the lives of all Canadians, provides our colleagues a range of opportunities...

  • Insurance Administrator, Commercial

    6 days ago

    London, Ontario, Canada Westland Insurance Group Ltd. Full time

    We're searching for aCommercial Insurance Administrator.Are you searching for new possibilities?Westland Insurance Group Ltd. is growing and has a new opportunity for aCommercial Insurance AdministratorinLondon, ONat ourWilton Grove Roadlocation.  Do you love to talk about insurance and provide exceptional client service? If so, you will love working...

  • Insurance Administrator, Commercial

    4 days ago

    London, Ontario, Canada Westland Insurance Group Ltd. Full time

    We're searching for aCommercial Insurance Administrator.Are you searching for new possibilities?Westland Insurance Group Ltd. is growing and has a new opportunity for aCommercial Insurance AdministratorinLondon, ONat ourWilton Grove Roadlocation.  Do you love to talk about insurance and provide exceptional client service? If so, you will love working...

  • Administrative Associate

    1 week ago

    London, Ontario, Canada GoodLife Fitness Full time

    ADMINISTRATIVE ASSOCIATE - TERM PositionWho is an Administrative Associate?This position is responsible for ensuring requested adjustments to entries in our club management system are current and accurate. They will be reviewing, compiling and collecting information to ensure it follows company requirements and policies, and will escalate any information of...