sales & inventory assistant

Sales & Inventory Assistant

Reports to: SalesManager

Want to work with one of the most prestigious luxury auto brands in the world?

Join our dynamic team at our state-of-the-art Lexus dealership, proudly located in Calgary's vibrant Northwest Automall. As a family-owned, dealer-managed business, Lexus of Royal Oak are committed to fostering a supportive environment where every team member feels valued.

The Sales & Inventory Assistant is a key support role within the Sales Department, providing day-to-day operational and administrative assistance to the Sales Managers. This position plays an important role in ensuring inventory is accurately prepared, presented, and maintained, while supporting vehicle advertising, deliveries, and internal coordination. Through strong attention to detail and organization, this role helps ensure smooth sales operations and a consistent, high-quality guest experience.

This is an excellent introductory role for individuals interested in a career in automotive sales, offering hands-on exposure to dealership operations and sales workflows within a premium dealership environment.

Key Responsibilities:

Inventory Preparation & Merchandising

• Coordinate and maintain the presentation and organization of new and pre-owned inventory
• Ensure vehicles are accurately parked, clean, fueled, and display-ready at all times
• Manage window tags, vehicle signage, and license plate/frame installation
• Perform daily inventory reviews and proactively report vehicle damage or concerns
• Oversee periodic vehicle start-ups and seasonal requirements, including snow removal

Pre-Owned Vehicle Check-In & Administration

• Coordinate pre-owned vehicle check-in processes, ensuring accuracy of trim packages, specifications, and documentation
• Enter vehicle information and upload required documents into dealership systems
• Arrange vehicle washing and preparation for inspections
• Coordinate seasonal tire removal, storage, and accessory management
• Ensure previous guest data is properly erased from vehicles
• Initiate out-of-province inspection requests when required

Vehicle Advertising & Online Merchandising

• Coordinate vehicle photography and online listing readiness
• Ensure accurate vehicle descriptions for all makes and models
• Maintain web merchandising standards so inventory is properly represented online

Sales Operations & Daily Support

• Provide operational support to the Sales Managers to ensure efficient day-to-day sales operations
• Support trade appraisal processes as required
• Oversee seasonal tire organization and inventory tracking
• Support vehicle presentation standards, including interior and exterior cleanliness
• Coordinate vehicle transportation to and from sublet locations
• Support guest vehicle deliveries as part of the sales process

Technology & DeliverySupport

• Provide backup support for the Lexus Technology Specialist team
• Assist with vehicle deliveries by reviewing key vehicle features, technology, and ownership information with guests

Compensation

• Salary Range: $45,000-55,000 annually, based on experience
• Comprehensive benefits package following successful completion of the three-month probation period

What You Bring:

• A friendly, professional, and approachable demeanor when interacting with guests and colleagues

• Self-motivated with the ability to work independently and take ownership of responsibilities

• Ability to operate a wide range of vehicles, both manual and automatic transmissions

• Strong attention to detail with the ability to prioritize tasks in a fast-paced environment

• Excellent customer service skills

• Willingness to follow company policies, procedures, and safety guidelines

• Valid Alberta Class 5 driver's licence with a clean driving record

• Previous dealership experience (preferred)

• Willingness and ability to work outdoors in varying weather conditions

• Comfortable performing physically active work, including extended time on your feet, lifting and moving tires and accessories, and hands-on vehicle preparation.

Why Join Lexus of Royal Oak?

• Family-owned and operated with a supportive, team-focused culture
• Regular team events and appreciation activities
• Comprehensive onboarding and training
• A workplace where your contributions are valued and your growth is encouraged

Curious about our culture? Watch a short video and hear from our team about what it's like to work at Lexus of Royal Oak.

If you believe your experience would be a strong fit for our team, we invite you to apply online or stop by in person to drop off your résumé.

G3 Auto Group is committed to providing equal employment opportunities to all individuals, regardless of their race, color, religion, sex, gender identity, sexual orientation, national origin, disability, age, or any other characteristic protected by applicable law. We value diversity and believe that a diverse workforce enhances our ability to innovate, serve our customers, and create a more inclusive and dynamic workplace.

We strive to create a work environment that promotes fairness, equity, and respect for all employees and applicants. Our commitment to equal opportunity employment is reflected in every aspect of our employment practices, including recruitment, hiring, training, promotion, compensation, benefits, and disciplinary actions.

Lexus of Royal Oak

Department

SALES

Employment Type

Full Time