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Front Desk Receptionist
2 weeks ago
Job Overview
We are seeking a professional and organized Front Desk Receptionist to join our team. This role is vital in creating a welcoming environment for clients and visitors while efficiently managing administrative tasks. The ideal candidate will possess excellent communication skills, strong organizational abilities, and proficiency with office software. Experience in medical or dental offices, along with familiarity with QuickBooks and Google Workspace, is highly desirable. This position offers an opportunity to contribute to a dynamic office setting where customer service and administrative excellence are valued.
Responsibilities
- Greet clients and visitors warmly, providing exceptional customer service
- Manage multi-line phone systems, directing calls appropriately with professional phone etiquette
- Handle appointment scheduling and confirmations using office management software
- Perform data entry tasks accurately into systems such as QuickBooks and other databases
- Maintain organized filing systems both electronically and physically
- Assist with administrative duties including copying, scanning, and proofreading documents
- Support bookkeeping activities related to billing and invoicing when necessary
- Ensure the front desk area remains tidy and welcoming at all times
- Provide support for office operations, including managing correspondence and supporting team members as needed
Qualifications
- Proven clerical or administrative experience, preferably in a medical or dental office setting
- Strong computer skills with proficiency in Microsoft Office (Word, Excel), Google Workspace, and data entry tools
- Experience with QuickBooks or similar bookkeeping software is a plus
- Excellent organizational skills with keen attention to detail and accuracy in proofreading and typing
- Exceptional customer service skills with professional phone etiquette and communication abilities
- Ability to handle multiple tasks efficiently in a fast-paced environment
- Familiarity with front desk operations, multi-line phone systems, filing, and general office procedures
- Prior experience in medical or dental offices is advantageous but not required
- High school diploma or equivalent; additional administrative training is preferred
This position plays a crucial role in ensuring smooth office operations while providing outstanding support to clients and staff alike. We welcome motivated candidates eager to contribute their organizational talents and customer service expertise to our team.
Job Type: Part-time
Pay: $16.00-$22.00 per hour
Benefits:
- Flexible schedule
Work Location: In person
