Administrative Assistant

6 days ago

Winnipeg, Manitoba, Canada SUSSEX REALTY LTD Full time

Company Description

Incorporated in 1978, Sussex Realty has over 40 years experience in the property management and investment real estate industry. Our property management portfolio includes a wide range of properties – apartments, condominiums, office and commercial properties.

This role is ideal for someone who enjoys working in an collaborative office environment and has a background in property management and enjoys supporting owners, boards, and managers through strong administrative coordination. You will assist with day-to-day communications, documentation, scheduling, and owner support across a portfolio of properties.

As your familiarity with the role grows, responsibilities can expand based on interest and experience.

The Opportunity

The successful candidate will begin by supporting and shadowing our current Property Manager's, gaining hands-on experience in day-to-day condominium operations. During this period, you'll be exposed to all aspects of administration, client relations, and site management.

As training progresses, you will gradually take ownership of the coordination and administration of the portfolio, while working as a part of a close-knit team.

A key goal of this role is to contribute to Sussex Realty's growing portfolio. As you gain confidence and experience, you'll play an important part in strengthening our reputation while helping expand our presence in Winnipeg's condominium market.

Key Responsibilities

  • Provide administrative support for operations
  • Draft and distribute correspondence, notices, and meeting materials
  • Organize schedules, follow-ups, and document management
  • Maintain electronic and physical records, work orders, and owner files
  • Liaise with owners, residents, contractors, and board members
  • Assist with meeting coordination, minutes, and action tracking
  • Support maintenance coordination and service requests

Preferred Skills & Experience

  • Experience in a property management offices, real estate, or related environments
  • Strong organizational and multitasking abilities (an asset)
  • Proficiency with Microsoft Office (Word, Excel, Outlook)
  • Experience with Yardi or similar property management software (an asset)
  • Excellent written and verbal communication skills
  • Detail-focused with strong follow-through

Operational Coordination

  • Assist with site inspections and follow-up on outstanding items
  • Coordinate maintenance requests and vendor scheduling
  • Support monitoring of budgets, invoices, and financial reporting
  • Aid in bylaw enforcement and documentation tracking

Client and Team Support

  • Serve as a point of contact for owners, residents, and contractors in assigned properties
  • Build professional relationships with boards and stakeholders
  • Assist in onboarding and administration of new condominium corporations

Qualifications

  • Strong organizational, multitasking, and problem-solving skills.
  • Excellent written and verbal communication abilities.
  • Proficiency with Microsoft Office (Word, Excel, Outlook); experience with Yardi is an asset.
  • Post-secondary education in business, or property management is an asset.
  • Prior experience in administration, customer service, or real estate/property management preferred but not required.

What Sussex Realty Offers

  • Competitive salary and benefits package.
  • Comprehensive on-the-job training and mentorship.
  • Opportunities for ongoing education and industry certification.
  • A supportive, collaborative team environment.

Job Type: Full-time

Pay: $38,000.00-$46,000.00 per year

Benefits:

  • Casual dress
  • Company events
  • Dental care
  • Extended health care
  • Life insurance
  • On-site parking
  • Vision care

Work Location: In person

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