Administrative Assistant, Managing Director, Finance

 Administrative Assistant, Managing Director, Finance & TreasurerCorporate Finance, Corporate Services  

Status: Regular Full Time

Salary Range: $69,804.00 – $87,255.00 per annum plus comprehensive benefits

Hiring Range: $69,804.00 – $78,529.50 per annum plus comprehensive benefits

Work Mode: Hybrid *see below for more details about this work mode. 

Location: 10 Peel Centre Drive, Brampton 

Hours of work: 35 hours per week 

The Opportunity:

Reporting to the Managing Director, Finance & Treasurer, you will play a critical role in ensuring the smooth operation of the Finance division. From managing schedules, coordinating meetings, generating, preparing and formatting reports and maintaining records, you'll be the organizational backbone that supports Finance's leadership and enables effective decision-making. This is a role for a detail-oriented professional who thrives in a fast-paced environment, values confidentiality, and enjoys working collaboratively to keep things running seamlessly.

What you will do in this role:  

Administrative Coordination

• Provide proactive and direct administrative support for the Managing Director, Finance & Treasurer and the Senior Director, Business & Financial Planning and Deputy Treasurer.
• Organize and maintain calendars, schedule meetings, and resolve conflicts.
• Act as a point of contact for information submissions, approvals and monitoring of deliverables to the Managing Director.

Meeting & Committee Support

• Schedule and set up meetings, prepare agendas, and distribute materials.
• Attend meetings, take minutes, and track action items for follow-up.
• Track and monitor work plans, corporate reports on behalf of all of Finance through SharePoint, eScribe, Microsoft Lists, or other tools.

Communication & Documentation

• Respond and track information requests on behalf of Finance Directors.
• Draft, edit, and prepare correspondence, reports, and presentation materials as required.
• Manage incoming and outgoing mail and ensure timely distribution.

Financial & Operational Support

• Process and reconcile P-card purchases and investigate discrepancies.
• Maintain accurate electronic and hard-copy filing systems.
• Assist with business expense claims and travel reporting.

HR & Onboarding Support

• Organize and maintain employee records and data in HRMS Time and Attendance.
• Coordinate onboarding activities when required, including signing authority, provision of IT software and hardware, facility  and system access.

What the role requires:

• Completion of a post-secondary diploma or degree in office administration or a related field, or an equivalent combination of education and experience.
• Minimum 3 years of administrative support experience, preferably within a government or public sector environment.
• A strong Proficiency in Microsoft Office 365 products  (Word, Excel, PowerPoint, Outlook, SharePoint) and other relevant software applications.
• Familiarity with the municipal finance sector in Ontario is an asset.
• Ability to apply discretion and maintain confidentiality.
• Strong organizational and time management skills with the ability to handle shifting priorities.

Skills/ Abilities: 

• Excellent verbal and written communication skills, including minute-taking and drafting correspondence.
• Strong aptitude for the use of technology to improve the organization of work within a Division is required.
• Detail-oriented with strong critical thinking and problem-solving skills.
• Customer service focus with tact and diplomacy.
• Knowledge of Peel's programs, and services is an asset.
• Familiarity with corporate policies, procedures, and major activities.

Be bold. Think big. Join us.

Perks That Make Work Fun (and Your Life Easier) 

At Peel Region, we believe in taking care of you. Here's what you'll enjoy when you join our team:  

• Top-Notch Benefits: Comprehensive Health, Dental, and Vision plan (yes, even psychological health coverage) — starting on your very first day 
• OMERS Pension Plan: Automatic enrolment to help secure your future with peace of mind. 
• Vacation Time That Grows: Start with 3 weeks of vacation per year— because work-life balance is important 
• Personal Days Just for You: Enjoy 3 paid personal days and floating holidays to recharge whenever you need. 
• Wellness First: Flexible hours to fit your lifestyle and prioritize your health and well-being. 
• Performance Pays Off: Annual performance reviews with merit increases — your hard work is recognized and rewarded 
• Supportive, Respectful Culture: Work in an environment where leadership truly cares, and inclusivity is celebrated. 
• Learning & Growth: Access to tuition reimbursement and tons of development resources to keep you growing — whether in your career or on a personal level. 

We've got you covered — because we know happy, healthy people do their best work  

In this role, you'll benefit from the flexibility of a hybrid work arrangement that prioritizes meaningful in-person connection. A minimum of two days per week on-site is expected, with additional in-person presence as operational needs evolve. This arrangement allows for a blend of in person and hybrid work that adapts to support both organizational priorities and employee flexibility and is subject to change over time. 

It's important to note that your off-site work location must be within the province of Ontario. This ensures that we're compliant with all regulations and policies.  The Region of Peel offers job based flexible hours of work that allows employees to manage personal and professional responsibilities while at the same time ensures business operational needs and customer service expectations are achieved.  

Interview: Our recruitment process will include video conference technology 

Kindly ensure to regularly monitor your spam and junk email folders, as important communications regarding your application may be directed there.  

If this opportunity matches your qualifications and experience, please apply on-line.  

Peel Region consists of the cities of Brampton and Mississauga, and the town of Caledon.  Peel Region delivers essential services to more than 1.5 million residents and approximately 200,000 businesses.

We're working to create a community that is safe, inclusive, and accessible.  A place where everyone feels they belong and can access the services they need to thrive throughout each stage of life.

Our workforce is 6,700 strong and since 1974, we've been delivering a wide range of resident focused services. Our services include paramedic services, health programs, long-term care and services for seniors, child care support, garbage collection and recycling, waste water and water treatment, road maintenance, financial assistance, and housing support. 

Recognized by Canada's Healthy Workplace Month with the Great Employer Award presented by Excellence Canada, Peel Region is a place where everyone feels they belong. We strive to develop a workplace that values and respects diversity, practices inclusion, recognizes the unique contributions and abilities of all people and facilitates innovative thinking. At Peel Region, people come first. Each employee has an important role within our community and when we work together, it's impactful. We encourage you to join us in delivering essential services and programs to our diverse community. You won't find a better opportunity than Peel Region.

Peel Region is committed to a diverse and inclusive workplace where everyone is respected and valued for their contributions, and where everyone is treated fairly and has opportunity to grow and develop. As one of the most diverse regions in Canada, we are committed to establishing a qualified workforce that is reflective of the population we serve.Peel Region is committed to providing accommodations throughout the recruitment process, upon request. If you require accommodation, please notify us and we will work with you to meet your needs. Accessible formats and communication supports are available. Please contact zzg- 

Please be advised, Peel Region uses email to communicate with applicants for open job competitions and does not use AI technology in any part of the recruitment process. It is the applicant's responsibility to include an updated email address that is checked daily and accepts emails from unknown users. As we send time sensitive correspondence via email (i.e., testing bookings, interview dates), it is imperative that applicants check their email regularly. If we do not hear back from applicants, we will assume that you are no longer interested in the position and your application will be removed from the competition.