Document Administrator

Company Description

We are Chandos

Inclusion, collaboration, innovation and courage.

These values speak to our desire to create places where all people belong, listening and learning from one another in a way that sparks ideas and leads to positive changes in our industry and community. They also demonstrate our commitment to a diverse, equitable, and inclusive culture. And, if they resonate with you too, we should talk

We are 100 percent employee owned and proud to be the first and largest B Corp certified national technical builder in North America, meaning we put our values at the centre of everything we do.

Continuous improvement is core to our success. Championing innovative and collaborative ways to build is just one example of that. Collaborative construction leads to more efficiency, cost savings, social value, and a much better working experience for everyone.

Every day, our teams are working to build places for people to live, work, learn, serve, and play. But above all, we're building community. And, we're looking for like-minded people to join us. Together, we can build a better world.

Job Description

Role Overview

The Document Administrator plays a key role in supporting our risk team by managing, tracking, and processing company and project documentation. This position helps ensure consistency, compliance, and alignment with company policies and procedures.

Key Responsibilities

• Review vendor enrollment documentation to ensure compliance with company policies and mitigate risk
• Collaborate with vendors to complete enrollment within two business days and assist with any questions
• Verify and process all incoming vendor change requests
• Partner with operations to prepare and issue subcontract agreements, ensuring proper authorization and signatures are secured
• Track outstanding subcontract agreements and provide status updates to ensure contracts are fully executed within five days of issuance
• Cross-train with the Compliance Administrator to support insurance and bonding processes
• Cross-train with the Expense Administrator to support expense reimbursement and recovery processes
• Assist with additional tasks and projects as assigned by the Supervisor or Managers

Qualifications

Qualifications & Education

• 1–3 years of experience in document control, administration, or accounting
• Experience in the construction industry is an asset

Preferred Qualifications

• Exceptional attention to detail in all aspects of work
• Strong teamwork skills with the ability to work independently when needed
• Clear and professional communication skills with individuals at all levels of the organization
• Ability to learn and adapt to new software and systems
• Experience with Vista and DocuSign is an asset
• Strong organizational and time-management skills
• Ability to interpret and follow company policies and procedures

Additional Information

We recognize that our differences are our greatest strengths. We uncover talent. We nurture talent. And then we give people the tools they need to use their talent to create a positive impact.

• We are 100% employee owned. Every person who works for Chandos can become an owner. There is only one class of units at Chandos, because we believe everyone should be treated equal. We talk about being an entrepreneurial-minded organization and you can be sure we mean it
• Competitive wages
• Well rounded employer paid benefits program including health, dental, vision care and employee assistance program
• RRSP matching program to aid and prepare employees for long-term financial security
• Educational assistance for employees who wish to pursue job-performance enhancing education
• Recognition and annual salary reviews program
• Leadership conferences that allow employees to connect and collaborate
• Regular company-wide engagement opportunities

Chandos only accepts applications through our portal from individuals. All resumes and applications submitted by an agency or consulting firm will be disqualified from our recruitment process.