Operations Officer – Finance and Human Resources

Operations Officer – Finance and Human Resources

Permanent Position

College of Pharmacists of Manitoba

The College of Pharmacists of Manitoba (CPhM) is seeking a motivated individual to fill a newly created position: Operations Officer – Finance and Human Resources. The ideal candidate thrives on balancing day-to-day financial execution with human resources management.

Reporting to the Director of Operations, the Operations Officer – Finance and Human Resources is responsible to manage and perform core accounting and finance functions, and manage human resource projects and files. This position is ideal for someone who enjoys being deeply involved in the details while also contributing to the bigger picture to ensure accurate financials, strong internal controls, and continuous quality improvement across the financial and human resource portfolios.

If you have accounting skills, experience in a professional office environment, and aspire to do meaningful work, we want to hear from you.

This is a full-time permanent position, Monday to Friday, 37.5 hours per week. A hybrid work model is available at the discretion of the supervisor.

CPhM offers a competitive starting salary, comprehensive benefits, and company contributions to retirement savings plan, as well as continuous professional development.

About the College of Pharmacists of Manitoba

The College of Pharmacists of Manitoba was established in 1878 and is the pharmacy regulatory and licensing authority in Manitoba. The legislated mandate of CPhM is to serve and protect the public interest. CPhM protects the health and well-being of the public by ensuring and promoting safe, ethical care by its registrants.

CPhM operates on an annual cycle, with great variety in projects and responsibilities throughout the year. This information-driven work is extremely meaningful; a job well done has a powerful, positive impact on staff, stakeholders, and the general public.

The staff functions as a small, supportive team working in a friendly, highly collaborative environment. Staff are bound closely by a commitment to serving the public interest and have shared values of integrity, respect, accountability, and lifelong learning.

About the Role / Position Overview

The Operations Officer – Finance and Human Resources is responsible for overseeing the organization's financial services systems and human resources administration. This position plays a critical role in ensuring strong financial management for staff, Council, and Committee members, compliance with statutory and regulatory requirements, and effective HR support.

KEY RESPONSIBILITIES

Financial Management & Reporting

• Manage month-end, quarterly, and year-end closing processes with accuracy and timeliness
• Prepare financial statements, budgets, forecasts, and variance analyses
• Manage cash flow, investments, and working capital to optimize financial position
• Ensure compliance with all tax, audit, and government reporting requirements

Strategic Analysis & Decision Support

• Partner with senior leadership to analyze performance, identify trends, and drive effective financial management
• Lead initiatives to streamline accounting processes, strengthen internal controls, and enhance system efficiency
• Conduct return-on-investment (ROI), break-even, and investment analyses to support financial growth
• Lead monthly and quarterly financial review meetings and contribute to strategic planning sessions

Operational Oversight

• Oversee Accounts Receivable, Accounts Payable, Payroll, and Benefits administration
• Manage credit, collections, and vendor relationships to maintain financial discipline
• Support system enhancements and efficiency improvements across departments

Compliance, Culture & Continuous Improvement

• Ensure adherence to financial, regulatory, and security standards
• Promote collaboration and accountability across teams
• Drive continuous improvement in financial systems, controls, and processes
• Actively participate in leadership meetings and strategic discussions

Human Resources

• Support recruitment processes, including job postings, interviews, and selection
• Coordinate orientation for new employees and consultants, including direct deposit setup and document management
• Maintain and update job descriptions across the organization
• Maintain and update the organizational chart to reflect current reporting structures
• Administer the organization's benefits plan, including enrolments, changes, and renewals
• Manage compensation market reviews and surveys
• Provide support and advice on HR-related matters, policies, and compliance

WORKING CONDITIONS

• The position is 1.00 FTE, permanent, Monday to Friday; 37.5 hours per week
• Hybrid work model available at the discretion of supervisor
• Overtime required on occasion, compensated as time in lieu

CONDITIONS OF EMPLOYMENT

• Must be legally entitled to work in Canada
• Provide a satisfactory criminal record check upon hire

About You

QUALIFICATIONS, TRAINING, EXPERIENCE

• Post-secondary degree or diploma in accounting, finance, commerce, business administration, or human resources, or an equivalent combination of education and experience required.

• Assets include:

• Progressive experience in financial management and/or human resources administration, preferably in a regulatory, not-for-profit, or public sector environment

• Payroll certification or CPA designation (or working towards)

• Experience with external audits and financial reporting requirements

• Demonstrated experience in HR administration, including recruitment and benefits management

• Prior experience in a governance framework with board of directors, particularly within a regulatory, not-for-profit environment

KNOWLEDGE, SKILLS, AND ABILITIES

• Strong understanding of financial principles, budgeting, and cash flow management
• Working knowledge of HR best practices, employment legislation, and organizational policy development
• Proficiency in accounting software, payroll systems, and Microsoft 365 (Excel, Word, Outlook)
• Exceptional organizational skills with the ability to manage multiple, concurrent priorities and deadlines
• Strong attention to detail and accuracy in financial and HR documentation
• Excellent communication and interpersonal skills, with the ability to work collaboratively across the organization
• High level of discretion and professionalism in handling sensitive financial and HR information

PERSONAL ATTRIBUTES

• High ethical standards; honest, respectful, and reliable
• Strong intercultural communication and relationship-building skills with a commitment to inclusive practices and continuous learning around cultural humility
• Independent, self-motivated, and resourceful in identifying and addressing organizational needs.
• Strong interpersonal and collaborative skills
• Adaptable, resourceful, and supportive of a cohesive team environment

How to Apply

Apply online

The CPhM values diversity and inclusion and encourages all qualified people to apply.

Applications will be reviewed as received until the position is filled.

We thank all who apply and advise that only those selected for further consideration will be contacted.