Volunteer - Administrative Assistant

1 day ago

Vancouver, British Columbia, Canada Latincouver Cultural & Business Society Full time $20,000 - $40,000 per year

Latincouver Cultural and Business Society is a non-profit organization that brings together Latin Americans and Latin enthusiasts living in Vancouver to strengthen and celebrate the richness of our businesses and cultures. Our four pillars are:

  • Promoting Culture: We promote cultural diffusion of Latin America in the Canadian context, promoting and enriching bilateral cultural support.
  • Connecting Business: We provide possibilities for Latino entrepreneurship with effective management, thus generating assertive business links in Canada.
  • Supporting Community: We watch over a community in Latin America with cohesion and mutual support, giving rise to growth with firm roots.
  • Empowering People: We generate growth possibilities and empowerment of enthusiastic Latin Americans seeking opportunities in Canada.

Administrative Assistant (Volunteer - Unpaid position)

Duties and Responsibilities:

  • Serve as the main point of contact for internal and external communications related to LCBC programs, including She Latina and Go Expand.Manage and respond to general inquiries, emails, and partnership communications with professionalism and efficiency.
  • Support the planning and coordination of events, workshops, and networking sessions, including logistics, materials preparation, attendance tracking, and follow-up communications.
  • Collaborate closely with the marketing team to align communications, promotional materials, and social media content with program goals and key events.
  • Liaise with community members, partners, mentors, and program participants to provide information, support, and engagement opportunities.
  • Maintain and update databases, participant lists, and CRM systems to ensure accurate and accessible records for all LCBC initiatives.
  • Provide onsite and administrative support for Latincouver and LCBC events, ensuring smooth operations and an excellent participant experience.
  • Draft, edit, and organize agreements, reports, and official templates for program use and partner communication.
  • Work collaboratively across departments to develop new ideas, initiatives, and partnerships that strengthen LCBC's impact and visibility within the business and cultural community.

Qualifications/Skills:

  • University or college in Business Administration, Communications, or related field.
  • Good communication skills at all levels, both written and oral.
  • Competent in the use of Google Workspace.
  • Experience organizing data and creating presentations.
  • Problem-solving
  • Proactive
  • Self-organized
  • Detail-oriented
  • Desirable: competent in the use of Slack, ClickUp, and Canva
  • Proficiency in Microsoft Office (Word, Excel, and PowerPoint), and Google Drive
  • 1+ year of experience with administrative tasks
  • Knowledge of Latin American culture and Spanish or Portuguese is an asset.

Working hours: 15-20 hours per week (3 months)

What you get from us:

  • Reference letter upon completion (3 months) to upgrade your resume.
  • Expand your professional contacts through Latincouver's rich network.
  • Apply your skills and learn new ones.
  • Contribute to the community and society as a whole.
  • Be part of a fun, professional staff team.

Latincouver Cultural & Business Society values diversity and inclusion and encourages all qualified people to apply.

Job Types: Part-time, Volunteer

Work Location: In person

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