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Project Manager, Facilities Management – Permanent Full-Time

2 days ago

Ottawa, Ontario, Canada CHEO Full time

POSITION SUMMARY

The Project Manager position provides an exciting opportunity to deliver capital projects, on time and on budget, while meeting CHEO and client requirements. You must be self motivated, deadline oriented and able to build effective relationships with colleagues and stakeholders. By leading the delivery of projects, you will manage the planning, design development, project budget development, implementation and evaluation of key facility projects and initiatives. The Project Manager will be responsible for working with key stakeholders to manage the development of project plans, tracking of deliverables, development and updates to project status reports on low and high complexity projects while also managing scope definition, schedule and budget development. Being proactive and highly detailed, the incumbent will have demonstrated experience in leading projects relative to the fields of architecture, design, mechanical and/or electrical disciplines, have excellent communication (both verbal and written) skill, as well as presentation and networking skills.

The Project Manager will report to the Senior Manager – Projects and will lead/ manage the planning and execution of the end-to-end project delivery within an operational hospital environment. You will be part of a project management team who will liaise with various Hospital departments, Ministry of Health, City Building Department, vendors etc. to ensure project timelines, deliverables and budgets are met and, ultimately, leading to project success.

This role requires a strong understanding of healthcare facilities, project management principles, and the ability to work collaboratively with various stakeholders to ensure projects are completed on time, within budget, and to the highest quality standards.

This is an exciting time to join CHEO. We are currently redeveloping the existing campus buildings to address code compliances while renewing major infrastructures. Some of our projects include Sprinkler system implementation program, AHU Asset renewals, building envelope repairs and renewals, Deep Energy Initiatives, expansion and relocation of various departmental programs, Surgical Operating Room Renewals and the preparation of Integrated Treatment Centre occupancy. In addition to some of these major capital projects, we also implement yearly capital expenditure programs such as VAV replacement program, upgrades to our cafeteria, implementation of a lighting upgrade program, and upgrades to our MRI suite and equipment.

JOB SUMMARY

Key Responsibilities:

  • Project Planning and Initiation:
  • Responsible for development of comprehensive project plans, including scope, budget, schedule, and resource allocation.
  • Conduct risk assessment and develop risk registers in consultation with key project stakeholders.
  • Coordinate with hospital leadership and department heads to align project goals with organizational objectives.
  • Project Execution:
  • Oversee all phases of project implementation, from feasibility, design and construction to commissioning, handover, operational readiness and move management.
  • Manage project teams, including architects, engineers, contractors, and subcontractors.
  • Ensure compliance with all regulatory requirements, hospital policies, and safety standards.
  • Technical Aspects:
  • Utilize advanced project management software and tools to track progress and manage resources.
  • Understanding the mechanical, electrical, med-gas and other infrastructure elements at the hospital
  • Ensure the integration of sustainable design principles and energy-efficient technologies in project execution.
  • Contractual Aspects:
  • Coordinate with CHEO procurement department for procurements of services and FF&E and participate in procurement posting activities, evaluations and award.
  • Responsible for the development of scope of works and evaluation criteria in support of procurement activities.
  • Administer standard contracts such as CCDC, OAA and CHEO service agreements etc.
  • Address any contractual disputes or issues promptly and effectively.
  • Budget and Change Management:
  • Monitor project budgets and control costs to prevent overruns.
  • Approve and track expenditures, ensuring financial accountability.
  • Manage and oversee the tracking, review and implementation of change management.
  • Stakeholder Communication:
  • Serve as the primary point of contact for project stakeholders, including hospital staff, and external stakeholders.
  • Provide regular updates on project status, addressing any issues or concerns promptly.
  • Facilitate effective communication and collaboration among project team members.
  • Quality and Performance Monitoring:
  • Implement quality control measures to ensure project deliverables meet specified standards.
  • Conduct regular site inspections and audits to monitor progress and compliance.
  • Address any deviations from project plans and implement corrective actions as needed.
  • Reporting Aspects:
  • Prepare detailed project reports, including progress updates, financial summaries, and risk assessments.
  • Oversee maintenance of comprehensive project documentation, including contracts, reports, and records.
  • Ensure all project documentation is accurate, up-to-date, and accessible.
  • Utilize reporting tools and software to generate real-time data and insights for stakeholders.

QUALIFICATIONS

  • Bachelor's degree in Engineering, Architecture, or a related field OR a combination of Post secondary education experience in the field, and relevant construction projects delivery experience (Essential)
  • PMP (Project Management Professional) certification or equivalent (Preferred).
  • Minimum of 5 years of experience in project management, with a focus on construction project delivery. (Essential)
  • Strong knowledge of healthcare facility regulations, standards, and best practices, including IPAC (Preferred.)
  • Excellent leadership, communication, and organizational skills. (Essential)
  • Ability to manage multiple projects simultaneously and work effectively under pressure. (Essential)
  • Criminal Record Check (Essential)
  • Excellent interpersonal and professional communication with internal and external colleagues and stakeholders (Essential)
  • Strengths in public speaking and giving demonstrations (Preferred)
  • Excellent organizational skills (Essential)
  • Excellent MS Office Skills (Essential)
  • Computer proficiency in MS Project (Essential)
  • Proficiency in project management software and tools. (Essential)
  • Strong analytical and problem-solving abilities. (Essential)
  • Ability to build and maintain positive relationships with diverse stakeholders. (Essential)
  • Commitment to delivering high-quality results and continuous improvement. (Essential)