Accounting Technician

Parent Company Profile:

USA DeBusk is a best-in-class mechanical and industrial cleaning services provider specializing in servicing the downstream energy market. We offer the full suite of maintenance and turnaround services including hydro blasting, hydro cutting, hydro excavation, chemical cleaning, PEPTM polymer extraction service, vacuum services, tank cleaning, degassing/vapor control, FCC catalyst handling and transportation, pigging and decoking, and specialty turnaround services. Founded in 2012, USA DeBusk currently has field offices in 32 cities across North America and continues to provide services internationally.

Position Overview:

As the Accounting Technician/Office Manager. As a growing company, tasks will range from handling full cycle accounting tasks managing office supplies, answering phones, providing client service, and assisting the team with a wide variety of tasks as needed. You will be responsible for accurate and timely preparation and analysis of all facets of the administrative operations of the company, including Payroll, accounts receivable, accounts payable, employee benefits, payroll, and other duties as required.

Work Schedule:

• Office hours are from 8:00 AM to 4:30 PM, in the office full-time.
• Our internal team will rely on this person to be the 'main hub' of the office operations.
• You will be central to all aspects of the business.

Key Responsibilities

Financial Duties:

• Manage the full cycle accounting relating to AP, AR, Payroll, T4's, Bank Reconciliations, GST Remittances, Month End close.
• Experience with portals for invoicing such as (e.g., ARIBA, OpenInvoice, GEP Smart, etc.)
• Prepare GST
• Deliver timely and accurate financial reporting, month-end close, cash management reports, balance sheet reconciliation, and bank reconciliation
• Implement and manage client procurement programs
• Process credit applications and references
• Provide reporting for budgeting and forecasting
• check the mailbox

Technology and Systems:

• QuickBooks Online (current software)
• Microsoft Office Suite
• Manage client's 3rd party Procurement Software
• Liaise with telecommunication and office equipment providers

Administrative Duties:

• Maintain an organized file system and comply with record retention requirements
• Maintain corporate registration, records, and business licenses
• Oversee facility management and equipment
• Monitor company insurance policies annually
• Personnel file maintenance and employee benefits administration
• Answer and transfer incoming phone calls
• Book and assign onboarding training.
• Handle office and shop supplies procurement
• Liaise with office cleaners and a third-party HR / Safety provider
• Track and manage employee vacations and days off
• And all other administrative and operations duties as they arise

Key Competencies:

• A positive attitude
• Strong organizational skills and attention to detail
• Excellent written and verbal communication
• Proactive problem-solving and decision-making abilities, make it happen.
• Team player with the ability to work independently
• Ability to multi-task and follow through from beginning to end
• Proficient in learning new programs
• Willingness to take on additional tasks to help team members and/or related to the office
• Takes initiative to provide additional efficiencies and effectiveness to internal and external stakeholders

Experience:

• Minimum 5 years of experience
• Minimum of 5 years of QuickBooks experience
• Proficiency in Microsoft Office Suite and Adobe Acrobat
• Accounting certification is preferred

Mandatory Requirements:

• Strong accounting skills
• Valid driver's license and vehicle with a clean driving record
• Criminal record check
• Sign a non-disclosure agreement

Compensation and Benefits:

• Competitive base salary
• Comprehensive benefits package
• Cell phone allowance
• Mileage reimbursement for company purposes

Job Type:

• Full-time

Pay:

• Dependent on experience

Benefits:

• Dental care
• Extended health care

Schedule:

• Day shift
• Monday to Friday
• Overtime when required (Spring & Fall Season as needed)

Ability to commute:

• Sherwood Park AB

Application question(s):

• The successful candidate must undergo a criminal record check and sign a non-disclosure agreement. Are you comfortable with these requirements?
• How many years of experience do you have with Accounts Payable, Accounts Receivable, Payroll, T4s, GST Remittances, Month-End and, EFT?
• Are you proficient in learning new programs?
• Are you comfortable taking on a range of tasks and helping wherever needed to support the team and comfortable being the 'main hub' of the office operations?

Education:

• Secondary School (preferred)