Data Entry and Administrative Support

Join Our Team and Make a Difference 

Since 1973, Smithers Community Services Association (SCSA) has been a cornerstone of support for the residents of Smithers and the surrounding communities. We are a non-profit organization with a $5 million annual budget and around 70 staff, including casual and seasonal employees, dedicated to delivering impactful programs. 

Our Vision: 
To create a diverse and inclusive community where every individual is embraced and empowered. 

Our Mission: 
We are dedicated to cultivating safe and inspiring environments that promote community service and Reconciliation. We strive to enrich the lives of individuals from all walks of life, fostering a brighter future for everyone. 

Through an equity lens, we center community voices and support individuals in reaching their full potential. 

If you share our values of honesty, integrity, accountability, and professionalism, join us on our journey.  This position represents an opportunity to contribute meaningful and enduring impact.

PROGRAM: Admin

POSITION: Data Entry and Administrative Support

JOB TYPE: Temporary Part-Time

JOB POSTING #: JP

WORK HOURS AND SCHEDULE:  Approximately 14 to 20 hours per week, scheduled over 2 to 3 days, with shifts ranging from 4 to 7 hours per day, depending on operational needs.

DATE POSTED: October 16, 2025

CLOSING DATE: We will conduct rolling interviews and may close this position if suitable candidates are found. Early submissions are recommended.

START DATE: As soon as possible 

SALARY RANGE: $20.00 per hour

NO: OF POSITIONS: 1 

PROGRAM SUMMARY:

The Finance and Administration department at Smithers Community Services Association plays a critical role in supporting the operational efficiency of all our programs. The team is responsible for accurate financial reporting, compliance, and records management.

As part of a departmental transition, we are seeking a part-time team member to assist with data entry and administrative support, with a focus on financial document handling and support to our bookkeeper.

POSITION SUMMARY:

The Data Entry and Administrative Support role involves managing financial documentation and supporting data entry tasks into the organization's accounting system. The role focuses on maintaining the accuracy and organization of digital financial records, scanning and uploading documents, and assisting with other administrative functions as needed.

REPORTING RELATIONSHIPS:

• Reports To: Bookkeeper/Executive Director
• Direct Reports: None

RESPONSIBILITIES:

• Scan and upload financial documents to the accounting system
• Organize, label, and file digital and physical documents
• Assist the bookkeeper with basic data entry tasks
• Maintain confidentiality and accuracy of financial information
• Support general administrative tasks within the Finance department
• Coordinate with other staff as needed for document submission and follow-up.

QUALIFICATIONS:

• Experience in an administrative or data entry role preferred
• Familiarity with accounting or finance environments is an asset
• Strong attention to detail and accuracy
• Ability to manage repetitive tasks efficiently
• Comfortable using digital filing systems and office equipment (scanner, printer, etc.)
• Proficient in Microsoft Office Suite, especially Excel and Outlook.

ADDITIONAL REQUIREMENTS:

• Understand and be committed to terms of confidentiality and sign a pledge of confidentiality.
• Undergo a Criminal Record Check.
• Possess a valid Class 5 Driver's License.

The Smithers Community Services Associations ensures equitable, objective hiring processes based on merit.  Committed to diversity within our community and our staff, we welcome all applications, including those from visible minority members, Indigenous persons, persons with disabilities, persons of any sexual orientation or gender identity, and other individuals not listed here who may contribute to our inclusive practice and the further diversification of ideas.

REVISED DATE: October 2025