Accounts Payable Coordinator

Proactive Supply Chain Group is an energetic industry leading Transportation and Logistics provider. We believe our team of logistics professionals are the best in the business Looking to be apart of an industry shaping, bold group, then this is the position for you.

Job Summary

We are seeking a detail-oriented and proactive Accounts Payable Coordinator to join our finance team. In this vital role, you will oversee the processing of vendor invoices, ensure timely payments, and maintain accurate financial records. Your expertise in accounting software, compliance standards, and familiarity with various accounting systems will drive efficiency and accuracy in our accounts payable functions. This position offers an exciting opportunity to contribute to our organization's financial health while working in a dynamic, fast-paced environment that values precision and teamwork.

Responsibilities

• Receive and verify invoices from vendors, suppliers, and service providers.
• Match invoices with purchase orders and receipts to ensure accuracy.
• Accurately enter invoice details into the accounting system for payment processing.
• Review invoices for proper approval and compliance with company policies.
• Resolve discrepancies or issues related to invoices with internal teams and vendors.
• Prepare and process electronic payments (e.g., checks, wire transfers) to vendors.
• Schedule and execute timely payments to meet payment terms and avoid late fees.
• Reconcile payment records with bank statements to ensure accuracy.
• Handle and track any payment inquiries or disputes from vendors.
• Maintain positive relationships with vendors and suppliers.
• Communicate with vendors regarding payment-related matters or inquiries.
• Assist in setting up new vendors in the accounting system and ensure accurate vendor data.
• Process employee expense reports, ensuring compliance with company policies.
• Verify and approve expense claims for reimbursement.
• Ensure timely reimbursement to employees for valid expenses incurred.
• Prepare and maintain accounts payable records for month-end and year-end closing.
• Reconcile accounts payable balances to ensure accuracy.
• Assist the finance team in generating financial reports and providing necessary documentation.
• Ensure compliance with relevant financial regulations and internal policies.
• Maintain organized and up-to-date records for audit purposes.
• Collaborate with the finance team to support audits and provide necessary documentation.
• Identify opportunities for process improvement and efficiency within the accounts payable function.
• Implement best practices to streamline processes and reduce errors.
• KPI - Manage account payable with targeted DPO
• Follow workplace health and safety policies and procedures
• Apply Continuous Improvement and data driven decisions

Experience

• 2 + years of proven experience as an Accounts Payable Clerk in the logistics industry or a similar field.
• Strong knowledge of accounting principles such as double entry bookkeeping, debits & credits, and general ledger accounting.
• Familiarity with financial software is highly preferred.
• Demonstrate great planning and organizational skills.
• Possess great information collection and monitoring.
• Excellent attention to detail and accuracy in data entry and analysis.
• Strong communication skills, both verbal and written, to interact with vendors and customers effectively.
• Demonstrate the quality of being honest and having strong moral principles.
• Attention to detail and accuracy including close and continual monitoring and checking of processes and work tasks.
• Work planning and management including scheduling and prioritizing work tasks to meet strict deadlines.
• Efficient data collection, review, and management plus good data entry skills.
• Able to identify problems quickly and accurately and implement workable solutions.
• Strict adherence to confidentiality regulations and ethical standards.
• The ability to communicate effectively with other employees and stakeholders.
• Excellent interpersonal skills and emotional intelligence.

Proactive is an equal-opportunity employer committed to fostering an inclusive and accessible workplace. We welcome applications from individuals of all backgrounds and experiences. In accordance with the Accessibility for Ontarians with Disabilities Act (AODA), we will provide accommodations for candidates with disabilities throughout the recruitment and selection process. If accommodations are required, please notify our HR office, and we will work with you to meet your needs.

An opportunity has arisen to fill a new role in our organization.

This recruitment process may involve the use of automated decision-support tools, including artificial intelligence, to assist in screening candidates.

Disclaimer: The above describes the general responsibilities, required knowledge and skills. Please keep in mind that other duties may be added, or this description may be amended at any time.

Job Types: Full-time, Permanent

Pay: From $50,000.00 per year

Benefits:

• Dental care
• Employee assistance program
• Extended health care
• Life insurance
• On-site parking
• Paid time off
• Vision care

Work Location: In person