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Project Coordinator

3 hours ago

Ottawa, Ontario, Canada NTT DATA North America Full time

NTT DATA strives to hire exceptional, innovative, and passionate individuals who want to grow with us. If you want to be part of an inclusive, adaptable, and forward-thinking organization, apply now.

We are currently seeking a
Senior Project Coordinator
to join our team in

Canada.

Project Summary:

The remediation of technical debt is considered a top departmental priority, and this Project was put into place to address the risk that technical debt will affect the delivery of services. This project aims to improve network performance, establish disaster recovery solutions to enable IT continuity, stabilize aging IT systems, and transition to an evergreen life cycle approach. Responsible for the oversight of medium high to high complexity activities. This role involves applying project management methodologies to help oversee and report on the progress and delivery of funded activities under the Technical Debt Remediation Initiative. The candidate will meet with activity owners to provide guidance and updates on Scope, Schedule, Risks, Issues and Costs, with the overall objective of reporting progress to management.

Objectives:

  • Effective Project Coordination and Monitoring:

Involves regular meetings with Project Managers, monitoring project schedules, milestones, scope, risks, and issues, and tracking any discrepancies. The primary focus is on ensuring that projects are progressing according to plan, identifying, and addressing any issues or risks, and reporting them according to internal processes for guidance and resolution.

  • Data Management and Process Improvement:

Includes ensuring the accurate and timely entry of data into the Project Management Information Solution (PMIS), maintaining data quality standards, and contributing to reporting requests. Additionally, the Project Coordinator participates in committees, project teams, and training sessions to stay updated on trends, developments, systems, tools, and best practices. The main aim is to support the improvement of internal processes and contribute to the efficient and effective management of projects within the organization.

Tasks & Responsibilities:

  • Meet monthly (more frequently when necessary) with Project Managers (PMs) of assigned activities.
  • Monitor schedule, milestones, burn rate, scope, risks, and issues of assigned activities.
  • Track discrepancies in schedule, milestones, scope, risks, and issues of assigned activities.
  • Report discrepancies in schedule, milestones, scope, risks, and issues of assigned activities.
  • Discuss and analyze discrepancies in schedule, milestones, scope, risks, and issues with PMs.
  • When issues/risks arise, escalate/report to appropriate level/team (governance, AO management, etc.).
  • Guide, analyze and provide support to PMs for change requests
  • Ensure data entry and quality standards.
  • Ensure PMs enter all required data into PMIS.
  • Through discussion with PMs, maintain data quality standards and accuracy.
  • Lead or contribute to reporting requests received and provide guidance to your activities' PMs.
  • Inform and ensure each activity's PM's understanding of their role and responsibilities involved with their funding.
  • Provide coaching and support to colleagues when required.
  • Lead or participate in committees and project teams when required.
  • Maintain knowledge of trends, developments, systems, tools, and best practices in project management
  • Analyze internal processes and implement improvements to them.
  • Lead the training, consultation, quality control and revision of schedules in MS Project Pro as they relate to reporting for all activities under the portfolio
  • Provide guidance on best practices for maintaining and analyzing a baseline schedule (using Project Management methodologies and guidelines) throughout the duration of an activity's funded lifetime.
  • Review new and existing project schedules for funded activities that are ready for baselining, during their onboarding period and/or on an as-needed basis.

Mandatory Qualifications:

  • Must have 10+ years of recent experience working as a Project Coordinator or other similar Project Management role.
  • Must have 3+ years of recent experience utilizing PM tools such as MS Project Pro, PMIS, SharePoint & MS Office Suite.
  • Must have 1+ years of previous experience with Federal Government work experience, specifically with ESDC.
  • Must hold a valid Reliability Security Clearance.
  • Must have a Canadian university degree or college/CEGEP diploma related to computer science, business administration, information technology, or engineering or the equivalent as established by a recognized Canadian academic credentials assessment service. A copy of the degree or diploma must be provided upon request.

About NTT DATA:

NTT DATA is a $30 billion trusted global innovator of business and technology services. We serve 75% of the Fortune Global 100 and are committed to helping clients innovate, optimize and transform for long term success. As a Global Top Employer, we have diverse experts in more than 50 countries and a robust partner ecosystem of established and start-up companies. Our services include business and technology consulting, data and artificial intelligence, industry solutions, as well as the development, implementation and management of applications, infrastructure and connectivity. We are one of the leading providers of digital and AI infrastructure in the world. NTT DATA is a part of NTT Group, which invests over $3.6 billion each year in R&D to help organizations and society move confidently and sustainably into the digital future. Visit us at

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. This contact information is for accommodation requests only and cannot be used to inquire about the status of applications. NTT DATA is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. For our EEO Policy Statement, please click
here
. If you'd like more information on your EEO rights under the law, please click
here
. For Pay Transparency information, please click
here
.