Executive Assistant

Employment Status: Temporary Full-time

Department: Administration

Union: Management & Non Union

End Date: Jan 1, 2027

Job Code: 21919

✓ Pension

✓ Days

JOIN OUR TEAM AND HELP LEAD WITH CARE, COMPASSION AND COMMITMENT

ABOUT THE ROLE

Reporting to the Executive Coordinator the Executive Assistant provides a senior level of confidential administrative and secretarial support to the Office of the President & CEO and the Director - Communications & Government Relations (the "Director") along with specific corporate requirements to support the success of the organization. The incumbent will be part of the Executive Support Team and provide coverage as required. Reporting to the specific portfolio(s) could change in the event of restructure. Schedule flexibility is a requirement of the position and may include occasional weekend/evening work.

HIRING DEADLINE: February 11, 2026

Applications will continue to be accepted until the position is filled. However, consideration of submissions after the deadline will be at the organization's discretion. Applicants are encouraged to apply by the Hiring Deadline.

This posting is for an existing vacancy within the organization.

COMMITMENT TO DIVERSITY

At St. Joseph's Care Group (SJCG), our diverse workforce strengthens our ability to provide culturally competent care and innovative solutions to the complex needs of our clients and communities. We encourage applicants from all backgrounds, diverse race, ethnicity, gender identity or expression, age, sexual orientation, family status, religion, disability, and socioeconomic status, to help address under-representation and foster greater inclusivity and belonging at SJCG.

By promoting a culture of inclusion and mutual respect, we ensure that our values of care, compassion, and commitment are reflected in every aspect of our work. If you are passionate about making a difference in healthcare and are committed to upholding these values, we encourage you to apply and join us in our journey towards a more inclusive and equitable future.

St. Joseph's Care Group is committed to providing reasonable accommodations to applicants with disabilities in our job application and hiring process.

WHAT YOU BRING

Education/Experience:

• Post-secondary office administration diploma
• Minimum of three years related work experience or five years related work experience in a healthcare setting in progressively responsible positions

Skills/Abilities:

• Ability to work independently and under pressure with minimal supervision
• Excellent time management prioritizing and problem-solving skills
• Demonstrated written and oral communication skills
• Excellent attention to detail
• Excellent interpersonal and public relations skills tact and good judgment
• Ability to deal confidently and effectively with people
• Demonstrated ability in minute-taking/transcribing and committee organizational skills
• Sound knowledge of secretarial/administrative procedures
• Enhanced computer skills with proficiency in the use of Microsoft Office programs particularly Word, PowerPoint, and Excel, pdf Editor, Smartsheet, Visio, and electronic mail systems
• Appreciation and respect of others cultural teachings and understanding and working within a multi-faith setting
• Ability to work collaboratively within an interprofessional team environment
• Demonstrated regular attendance at work

Conditions of Employment:

• This position shall be conditional upon a satisfactory Criminal Record & Judicial Matters Check (CRJMC) where indicated, to ensure the absence of relevant criminal convictions.
• Will be required to travel to various work locations and provide own transportation.
• Ability to work irregular hours (requirement of the job i.e. evening or weekend public engagement or event).

WHY JOIN ST. JOSEPH'S CARE GROUP

St. Joseph's Care Group (SJCG) offers a meaningful career for those seeking to make a difference in health care. As a leading provider of complex care, rehabilitation, long-term care, and mental health and addiction services, SJCG is recognized for its commitment to high-quality compassionate, and people-centred care.

Experience a rewarding career and lifestyle you'll love at the heart of Thunder Bay Here's what awaits you when you join our team:

• Enjoy a Competitive, Forward-Thinking Compensation Package: We offer salaries and benefits that recognize your talent and dedication.
• Secure Your Future: Become a member of the Healthcare of Ontario Pension Plan (HOOPP) – our organization will contribute $1.26 for every $1 you invest in your pension, ensuring a strong, stable retirement for your future.
• Make Your Move Easier: We provide relocation assistance to help you settle in (some conditions apply).
• Thrive in a Supportive Team: Grow your career and make meaningful contributions alongside dedicated and passionate colleagues.
• Commitment to Diversity: We are proud to be an inclusive workplace that celebrates the unique backgrounds, perspectives, and talents of every team member.
• Advance Your Skills: Access ongoing professional development, advanced education, and a tuition loan program.
• Continuous Improvement: We foster a culture where every team member is empowered to identify opportunities for improvement and share ideas.
• Prioritize Your Wellbeing: Take advantage of comprehensive wellness initiatives and access to an Employee & Family Assistance Program.
• Shape the Future: Get involved in research and teaching initiatives that make a real difference.
• Be Recognized and Rewarded: Benefit from employee recognition, discount, and referral programs.
• Live Where Adventure Meets Opportunity: Nestled on the stunning shores of Lake Superior, Thunder Bay offers the perfect blend of vibrant city life and breathtaking outdoor escapes.

APPLICATION INFORMATION

All job postings will follow the requirements outlined in the applicable collective agreement or the Terms & Conditions of Employment. If the job is not filled through this process, the posting will remain on our external site until the position is successfully filled.

Applicants who are part of the bargaining unit will be given priority consideration as set out in the relevant collective agreement. It is the applicant's responsibility to clearly demonstrate that they have the skills required for the position they are applying for.