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Faculty Assistant

2 weeks ago

Scarborough Village, Ontario, Canada Centennial College Full time

Job Number:

J

Job Title:

Faculty Assistant (Multiple Vacancies)

Job Type:

Permanent FT Support

Campus:

Multi-Campus

Location:

Greater Toronto Area

Pay Range:

$ $39.93/Hour

Pay Band:

Support G

Hours/Week:

35

Shift Schedule:

Monday - Friday, 8:30 am - 4:30 pm

Date Posted:

December 16, 2025

Closing Date:

December 23, 2025

Faculty of Integrated Health and Community Care (IHCC)

Faculty of Lifelong Learning and Industry Training (LLIT)

Faculty of Global Business and Creative Industries (GBCI)

Faculty of Applied Sciences, Engineering Technology, Trades and Transportation (ASENT3)

(As a unionized employer, Centennial College gives preference to internal candidates as defined in the collective agreement. External candidates will be considered only if there are no qualified internal candidates)

Centennial College recognizes and affirms Diversity, Equity and Inclusion and Indigenous ways of knowing as central to the vibrancy and uniqueness of its learning and working academic mission. We strongly encourage applications from members of Indigenous communities and all equity-deserving groups including Women, Racialized, Persons with Disabilities, and LGBTQ+ communities.

We also recognize that Centennial is situated on the Treaty Lands of the Mississaugas of the Credit First Nation and pay tribute to their legacy as well as that of all First Peoples that have been and remain present here in Toronto. We recognize that First Peoples come from sovereign Nations and that part of understanding our responsibilities of residing on this territory are understanding the true history, circumstances and legacy of the Treaties signed here (such as the Toronto Purchase, Robinson-Huron Treaty and Williams Treaties) and including pre-contact Treaties and Agreements between sovereign Nations and that all peoples in this area are therefore Treaty people with obligations and responsibilities to all our relations.

Position Summary

Reporting to the Operations Manager, the Faculty Assistant ensures smooth and efficient academic operations by coordinating administrative processes related to program delivery, scheduling, finance, admissions, and student experience. Acting as the primary point of contact for faculty, staff, students, and external stakeholders, this role provides high-quality customer service while maintaining confidentiality and accuracy. The Faculty Assistant plays a critical role in maintaining organized systems and fostering a collaborative, service-driven environment within the Faculty.

Responsibilities

  • Assists in coordinating and implementing academic program activities such as scheduling, curriculum updates, and faculty assignments.
  • Tracks and maintains program documents such as outlines, syllabi, textbooks, and evaluations.
  • Monitors key academic calendars and deadlines to support timely submissions and approvals.
  • Maintains curriculum tracking spreadsheets and support program coordinators in document submission.
  • Generates academic-related documentation such as FLACs and HR forms (e.g., EPAF, EICN, EIPF), and input scheduling and HR-related data where needed.
  • Coordinates onboarding activities for new faculty, including orientation, access setup (IDs, IT requests), and instructional materials.
  • Maintains up-to-date records of faculty contact details, teaching assignments, and course materials.
  • Provides assistance with procurement, copying, print requests (e.g., Ricoh), and ordering of instructional supplies.
  • Organizes and support faculty meetings and events, including room booking, agendas, and minutes.
  • Responds to student inquiries and concerns, escalating to the appropriate staff or faculty as required.
  • Tracks and report on enrollment data to assist with course planning and student success strategies.
  • Generates, formats, and distributes program-level reports from college systems such as Banner and AISmartR.
  • Maintains student enrollment dashboards or rosters and assist with outreach or follow-up activities.
  • Assists in the coordination of orientation materials and sessions for new students.
  • Communicates scheduling, program changes, and event updates to faculty, staff, and students.
  • Performs other duties as required or assigned in support of the Operations Manager

Qualifications/Experience

  • Two-year diploma in Office or Business Administration or a related field; or an equivalent combination of education, training, and experience
  • Three (3) years of administrative and/or operational support experience in a service-oriented, deadline-driven environment, preferably in a post-secondary or other public educational environment.
  • Demonstrated ability to work independently and professionally in handling inquiries, complaints, and competing deadlines with diplomacy and tact.
  • Proven financial literacy, i.e., tracking business expenses, reconciling invoices and statements, and preparing reimbursement submissions.
  • Advanced writing, editing, and presentation skills for the preparation of high-quality correspondence, presentations, and stakeholder communications.
  • Strong organizational and time-management skills.
  • Advanced technical skills, including proficiency in:
  • Microsoft Office suite (Outlook, Word, Excel)
  • Tele- and video-conferencing platforms (ex. Teams, Zoom)
  • Document sharing platforms (ex. SharePoint, OneDrive)
  • Learning management systems (ex. Blackboard, D2L Brightspace, or other LMS)
  • Academic information systems (ex. Ellucian Banner or other AIS)
  • Exceptional interpersonal, communication, and relationship-building skills with internal and external stakeholders.
  • Strong understanding and sensitivity working in a highly diverse student community
  • Familiarity with academic scheduling, onboarding processes, and student services considered an asset.

Apply online:

Proof of credentials or equivalencies from accredited regional or federal post secondary institutions and/or their foreign equivalents will be required at the time of job offer.

When applying, your cover letter and résumé must include examples that reflect all of the requested skills and qualifications and must be submitted online by December 23, 2025 at 11:59 PM EST. Please quote Job ID J Misrepresentation of applicant information will be grounds for your exclusion from the competition or for dismissal should you subsequently be hired for the position. We wish to thank all applicants for their interest and advise that only those selected for an interview will be contacted.

We are committed to providing persons with disabilities equal opportunities regarding all employment activities, including access to jobs and accommodations during employment as required, in accordance with the Ontario Human Rights Code (OHRC) and the Accessibility for Ontarians with Disabilities Act (AODA).