Accounting & Office Coordinator

10 hours ago

Montreal, Quebec, Canada Alverna Partners Full time

We are currently seeking a dynamic and self-motivated individual to work with us as a Executive & Administrative Assistant for family office. This person will have to perform a variety of accounting and office administration responsibilities. The ideal candidate will be responsible for bookkeeping, administration, organization of documents, and communication and coordination with external parties.

Perform financial administration

  • Perform day-to-day bookkeeping in Quickbooks.
  • Preparation of monthly financial reports and reconciliation of accounts ( bank and credit card)
  • Preparation and processing of payroll and other filings (T4, CSST, year end filings)
  • Make payments and deposits (e.g. pay bills, write cheques, process expense reports, etc
  • Prepare financial reports and budget analysis.
  • Assist with preparation of personal tax returns.
  • Help prepare tax and related reporting requirements (Canada Revenue Agency, Revenu Québec)
  • Responsible for maintaining financial records including invoices, receipts, expense reports and payments.
  • Preparation of GST/QST and other tax related reports
  • Assist in maintaining insurance policies.
  • Maintain an accurate and complete trail of supporting documentation for all financial and bookkeeping activities
  • Works closely with Accountant for Year End filing and financials.

Organize and administer

  • Handle administrative inquiries and requests (scheduling meetings and coordination)
  • Process incoming mail and requests for documents.
  • Scheduling and coordination of service calls and maintenance.
  • Assist in communication with external parties.
  • Participate in the organization of special events.
  • Assist in making travel arrangements and bookings.
  • Other duties and functions as requested by Management.

QUALIFICATIONS

  • Experience with Quickbooks and bookkeeping.
  • Computer skills and working knowledge of Excel, MS Word and bookkeeping platforms.
  • Data entry, have attention to detail.
  • Excellent communication skills.
  • Strong problem identification and problem resolution skills

Job type:
Part Time

Location:
 Hybrid

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